Junior Project Coordinator

Description

Position Summary: The Project Coordinator Assistant supports comprehensive project management, focusing on technological efficiency, documentation, budgetary control, and customer satisfaction, applying proprietary methodologies. Key Highlights: 1. Efficient use of technological tools such as Procore and MS Project. 2. Comprehensive project documentation management and budgetary control. 3. Customer-focused approach and development of long-term relationships. Purpose Project Coordinator Assistant. Responsibilities **Efficient use of available technological tools:** Procore, Costomático, MS Project, Primera Base Documents customer processes and decisions via emails, letters, and meeting minutes signed by the customer. Maintains a weekly task schedule for their area in Project or Excel for tracking: pending items, completed tasks, remaining items, urgent items, and important items. Knows key project information, including customer and supplier details, and day-to-day interpersonal dynamics on the project. Attends customer meetings punctually and respects assigned meeting schedules. Identifies and leverages customer needs to offer additional services. Establishes long-term relationships with customers through understanding their business. Maintains a close and cordial relationship with the customer and/or sponsor. Identifies and contributes value-added elements for the customer. Prepares high-quality progress reports for the customer (weekly and monthly status reports). Records, documents, and follows up on customer agreements and requests raised during meetings. Administers and safeguards the project’s administrative file—organized folders with indexes, readily accessible—categorized by area and by supplier. Ensures project budgetary and contractual control. Flags yellow, orange, and red alerts regarding managed information, such as: budget deviations, delayed payments, delayed information delivery by suppliers, missing documents required for contracts and/or bonds. Daily application of methodology, templates, and actions based on Axioma’s project administration approach. Ensures construction quality through daily monitoring, contractor accountability, and measurement of construction processes, requiring contractors to submit weekly reports delivered to the Project Manager. Ensures high-quality weekly and monthly reporting, subject to prior approval by the Project Leader. Detailed review of construction processes per specialty required by the project; proposes value-added solutions achieving optimization and/or cost savings. Control of estimates (corrections, volume reviews) Coordination of government agency procedures with entities such as CFE, CAA SIM, Semarnat, etc. Tender processes—from base budget preparation, invitations, tender launch, site visits—to commencement of work. Compliance with Axiowellness (3 hours of exercise per week, at least one nutritionist visit and one psychologist visit during the first semester of the year): 1\= non-compliant, 3\= 100% compliant. Soft Skills Continuous learning Tolerance for ambiguity Accountability Development of effective teams Customer focus Cultivation of innovation Building trust Driving collaboration Emotional intelligence Technical Knowledge Desirable knowledge of construction processes in building, civil works, and installations. Technological Knowledge AutoCAD, Office, Procore, Windows, SketchUp software suite. Requirements **Academic Level:** Bachelor’s degree **Willingness to Travel:** No **Relocation Required:** No **English Proficiency:** No **Other Requirements:** Adaptability to the environment, ability to work under pressure, and teamwork.