Executive Assistant (Operations-Focused)

Description

Summary: Seeking a proactive, detail-oriented Executive Assistant to support the CEO and leadership, managing operations, coordination, and special projects in a fast-paced digital marketing agency. Highlights: 1. Opportunity to learn and grow in a fast-paced digital marketing agency 2. Empowers independent thinking and initiative in operational tasks 3. Focus on streamlining workflows with AI and automation tools We’re seeking a proactive, detail\-oriented **Executive Assistant** to support our CEO and leadership team in day\-to\-day operations, coordination, and special projects. This role covers core EA responsibilities—managing inboxes, calendars, CRMs, and documentation—but goes beyond that. We’re looking for someone who can take initiative, think independently, and help drive operational and strategic tasks forward with minimal guidance. Ideal candidates are early in their career, hungry to learn, AI\-curious, and excited to grow in a fast\-paced digital marketing agency environment. **Core Responsibilities****Executive Support** * Manage the CEO’s inbox and calendar efficiently, prioritizing key communications * Draft and send routine correspondence independently * Track follow\-ups to ensure nothing falls through the cracks **CRM \& Sales Support** * Maintain HubSpot, keeping pipelines and records accurate * Support client onboarding documentation and coordination * Track sales stages and update relevant data **Documentation \& Contracts** * Draft MSAs, NDAs, and basic agreements using templates * Coordinate signatures and maintain organized contract records **Growth Opportunities** As you gain experience, you’ll also: * Take ownership of operational tasks from start to finish * Research vendors, tools, and processes, providing actionable recommendations * Support project coordination across marketing, sales, and operations * Streamline workflows using AI and automation tools * Help implement systems to reduce manual work and boost efficiency **Who We’re Looking For****Mindset \& Attitude** * Energetic, resourceful, and proactive * Comfortable in a fast\-moving startup or agency environment * Strong sense of ownership and accountability * Eager to learn and grow **Skills \& Requirements** * Excellent written and spoken English (C2 level) * Willing to work EST hours * Highly organized and detail\-oriented * Comfortable working independently * Strong digital literacy **Bonus Skills** * Experience with HubSpot or other CRMs * Familiarity with automation tools (Zapier, Notion, etc.) * Interest in AI beyond basic tools like ChatGPT **Compensation \& Benefits*** Fully remote role Opportunity to grow into broader operations or strategic responsibilities over time * Application Process Overview Our rigorous selection process reflects the critical nature of this role: * **Initial Application** \- Submit an application highlighting capital markets experience * **Technical Assessment** \- Complete Excel and financial analysis challenge (timed) * **One\-way Video Interview** \- Present a mock investor update demonstrating analytical skills * **Recruitment Interview** \- Deep dive into Bitcoin knowledge and market awareness * **Technical Interview** \- Live Excel test and valuation methodology discussion * **Executive Interview** \- Direct assessment with the CEO on precision and intensity * **Background \& Reference Check** \- Thorough verification of financial services experience * **Job Offer** \- Top performers receive competitive offers with performance incentives We maintain zero tolerance for errors throughout the selection process. **How to Apply** Please submit: * Your **updated resume** * A **Loom introduction video** sharing your relevant experience and why this role excites you If you’re organized, proactive, and energized by supporting a fast\-paced team while learning operations from the ground up, we’d love to hear from you.