Administrative Accounting Assistant

Description

Job Summary: Manages purchase orders and invoicing, ensuring tax compliance and receipt verification; prepares executive reports for management. Key Highlights: 1. Manages purchase orders and invoicing 2. Prepares executive reports 3. Focus on accuracy and teamwork **Job Objective:** The primary function is to manage the purchase order and invoicing process, ensuring each invoice strictly complies with tax requirements and client-specific specifications, as well as validating its proper receipt across various institutional client portals. **Daily Responsibilities** * Procurement Management: Preparation and submission of purchase orders to suppliers and wholesalers, with timely tracking of orders until physical delivery is confirmed. * Invoicing: Generation, electronic stamping (timbrado), and delivery of invoices, adapting to each client's specified processes and transmission methods. * Executive Reporting: Compilation and delivery of detailed reports on procurement, expenses, invoicing, and telecommunications to the General Management and various company departments. **Candidate Profile Requirements** • Education: Completed high school diploma or bachelor’s degree in Administrative, Economics, or Accounting fields. * Prior Experience: Demonstrable experience in invoicing, purchase order management, and preparing reports for executive-level stakeholders. * Technical Knowledge: Proficiency in Excel (intermediate level), experience with invoicing systems (preferably Contpaq), basic English, and excellent writing skills. Competencies and Skills * Attention to Detail: Accuracy in information processing. * Time Management: Meeting objectives by critical deadlines. * Proactive and Collaborative: Ability to complete tasks within required timeframes and maintain a team-oriented attitude. **Job Requirements** • Schedule: Monday to Friday, 9 AM to 7 PM. • Work Location: Santa Fe area, Cuajimalpa. • Work Arrangement: Hybrid model — 3 days onsite and 2 days remote. **Offer** * Salary: Monthly range of $15,000 to $18,000 MXN, based on experience, education, and competencies. Negotiable after 3 months. • Benefits: Vacation days, vacation bonus, year-end bonus (aguinaldo), IMSS coverage. • Equipment: Required work tools for assigned tasks. • Training: Provided according to individual competencies and knowledge. Employment Type: Full-time Salary: $15,000.00 - $18,000.00 per month Work Location: On-site employment