Position Summary: This position contributes to the team's operation by organizing and safeguarding operational and administrative documentation, and managing invoice submissions for payment. Key Responsibilities: 1. Manages and safeguards administrative and operational documentation. 2. Manages financial resources and handles payments. 3. Assists in the development and implementation of new projects. **Position Objective:** To support the smooth operation of the work team; primary duties include organizing and safeguarding paid invoices, custody receipts, service orders for equipment maintenance, signed contracts, and other operational and administrative documents generated during service delivery. Timely and proper submission of invoices meeting contractual requirements for the payment process. Minimum Experience: **1 year** Desired Experience: **3 years** Minimum Education: **Bachelor’s degree in Administration or related field.** Skills: **Communication, Information Analysis, Basic Numerical Skills** Knowledge: **Administration, Resource Management, Correspondence** **Responsibilities:** * Receives and validates signed, costed invoices and delivery notes submitted by Managers. * Manages and administers the financial resources required to ensure office operations. * Represents the company at work meetings regarding payment clarifications. * Receives and safeguards customer-signed invoice acknowledgments. * Safeguards administrative and operational documentation generated from TADEO projects assigned to this role. * Digitally archives documentation generated during service provision to customers and/or suppliers. * Collects documentation requested by customers to verify fulfillment of signed contracts. * Assists in preparing and verifying documentation related to staff entry/exit, as well as tools issued to personnel. * Compiles, validates, and submits necessary documentation for access to the Single Window to manage client payments for assigned projects. * Supervises and coordinates submission of documentation required to meet various project requirements. * Prepares and dispatches via courier requests, official letters, contracts, and other documents generated by the company’s service provision and by the branch under responsibility, to respective branches. * Safeguards work tools or financial resources assigned for performing duties with strict accountability and care. * Applies and monitors national and international regulations applicable to the use and handling of analytical equipment, IT systems, and software within the scope of competence. * Uses TADEO-assigned financial resources responsibly, submitting travel allowance requests and supporting documentation—including invoices and receipts—as well as returning any surplus funds to the company. * Applies administration knowledge and best practices within the scope of competence. * Assists in the development and implementation of new TADEO projects. * Reports any incident, failure, or problem arising during duty performance to the immediate supervisor. * Performs other activities related to the above, as required by TADEO, when necessary. **Work Schedule:** Monday to Saturday, 9 am – 6 pm Position Type: Full-time, Indefinite-term Salary: $12,000.00 per month Benefits: * Free uniforms Work Location: On-site employment