Administrative Coordinator

Description

Position Summary: Ensure the administrative efficiency of the Association by managing resources to support partner growth and retention. Key Responsibilities: 1. Comprehensive partner management and proactive collections. 2. Financial and accounting administration and cost optimization. 3. Logistical coordination and excellence in administrative support. **General Purpose of the Position**: Ensure the administrative efficiency of the Association by maintaining effective resource management that supports partner growth and retention. Optimize costs, guarantee cash flow through proactive collections, and provide excellence in administrative support. **Main Responsibilities**: * **Partner Management and Collections**: * Register and update partner affiliations in the CRM system. * Manage collections for renewals of active partners, issuing invoices and ensuring payment prior to the due date. * Manage collections for other AMF services. * **Financial and Accounting Administration**: * Prepare and deliver the monthly accounting package to the external accounting firm before the 10th of each month (reports, financial statements, journal entries). * Manage petty cash and execute minor payments (≤ $5,000 MXN), subject to prior authorization from the Commercial and Events Department. * Process authorized payments to suppliers, payroll, and travel allowances. * Monitor costs and propose adjustments to optimize resources. * **Document and Records Management**: * Maintain physical and digital files for partners, contracts, agreements, minutes, and other legal/administrative documents. * Ensure monthly consolidation of the accounting archive. * **Logistics and Support**: * Coordinate procedures with the accounting firm for filings with SAT, IMSS, and INFONAVIT. * Arrange travel reservations (PROJECTS) and process travel allowance reimbursements according to internal policy. * Coordinate and follow up on General Assembly meetings, Executive Board agendas, minute books, attendance lists, etc. * **Partner and Supplier Relations**: * Address administrative requests from partners, including mediation and certifications. * Negotiate with suppliers to optimize service costs. * **Human Resources Management**: * Track, safeguard, and manage employment contracts and payroll. * Onboard new employees. * Manage vacation records. Employment Type: Full-time, Probationary Period Contract Duration: 3 months Salary: Starting at $12,000.00 per month Benefits: * Complimentary beverages * Option for indefinite-term contract * Company-provided mobile phone Work Location: On-site employment