Job Summary: Support administrative tasks, control, and recording of nighttime operations, ensuring proper handling of documents, inventories, sales, and cash flow. Key Highlights: 1. Key administrative role in controlling and recording nighttime operations. 2. Essential support in handling documents, inventories, and sales. 3. Contributes to the order and efficiency of daily operations. ### **1. Position Identification** * **Position:** Administrative Assistant * **Area:** Administration / Sales / Operations * **Department:** Live Chicken Retail Outlet * **Location:** [Specify outlet address or area] * **Immediate Supervisor:** Administrator or Branch Manager * **Working Hours:** Monday to Saturday, **12:00 a.m. to 8:00 a.m.** * **Shift Type:** Night shift * **Employment Type:** Full-time ### **2. General Purpose of the Position** Support administrative tasks, control, and recording of nighttime operations at the live chicken retail outlet, ensuring correct handling of documents, inventories, sales, and cash flow, thereby contributing to operational order and efficiency. ### **3. Main Functions and Responsibilities** * Record incoming and outgoing products (live chickens) during the night shift. * Enter sales data and movements into systems or manual logs. * Prepare daily reports on sales, stock levels, and minor expenses. * Manage documentation related to suppliers, transporters, and customers. * Verify that records match actual warehouse or pen movements. * Assist in issuing and filing invoices, delivery notes, and payment receipts. * Conduct cash counts and basic reconciliations at shift closure. * Maintain constant communication with the day-shift supervisor and the administrative department. * Comply with hygiene, safety, and animal welfare guidelines. * Assist with general administrative or logistics tasks as required. ### **4. Position Requirements** **Academic Qualifications:** * Completed high school diploma (preferably with technical studies in administration, accounting, or related fields). **Experience:** * Minimum **1 year** in administrative, cashier, or inventory recording activities. * Experience in retail outlets, slaughterhouses, or agricultural settings is desirable. **Technical Knowledge:** * Basic proficiency in Microsoft Office (Excel, Word). * Document and inventory control. * Basic understanding of accounting entries and cash flow management. **Competencies and Skills:** * Responsibility and punctuality. * Attention to detail. * Honesty and reliability. * Ability to work under pressure. * Effective communication. * Organization and discipline. ### **5. Working Conditions** * **Working Hours:** 12:00 a.m. to 8:00 a.m., Monday to Saturday. * **Work Environment:** Administrative area within the retail outlet; frequent interaction with operational staff and transporters. * **Physical Effort:** Moderate. * **Equipment Provided:** Computer, printer, telephone, log sheets. * **Uniform and Safety Equipment:** Provided by the company. ### **6. Salary and Benefits** **(Customizable)** * Savings fund * Grocery vouchers * Benefits exceeding statutory requirements.