Job Summary: Provide efficient administrative support to operational and administrative departments through document management and internal process tracking. Key Highlights: 1. Manage and update physical and digital administrative documentation. 2. Support administrative processes related to payments, purchase requisitions, and invoicing. 3. Collaborate in internal audits and verification processes. **SIMA CONSULTORES is seeking an Administrative Assistant in Arcos Vallarra – Guadalajara, Jalisco** -------------------------------------------------------------------------------------------- **JOB OBJECTIVE:** Provide efficient and timely administrative support to the organization’s operational and administrative departments by ensuring proper document management, information control, internal process tracking, and assistance in administrative activities, thereby guaranteeing order, confidentiality, and compliance with institutional guidelines. **FUNCTIONS AND RESPONSIBILITIES:** * Manage, classify, safeguard, and update administrative documentation, ensuring its proper physical and digital organization. * Enter, validate, and maintain up-to-date information in internal systems, databases, and administrative controls. * Prepare administrative reports, forms, controls, and consolidated information as required by the department. * Track internal requests, emails, and administrative communications. * Support administrative processes related to payments, purchase requisitions, invoicing, and expense control, in accordance with internal policies. * Coordinate schedules, appointments, and administrative tasks assigned by the immediate supervisor. * Support internal audits, document reviews, and administrative verification processes. * Comply with and ensure adherence to administrative procedures, internal policies, and information confidentiality guidelines. * Provide cross-functional support to other departments when operationally required, subject to prior approval from the immediate supervisor. **RESPONSIBILITIES:** * Responsible handling of administrative and confidential information. * Request necessary information from other departments to fulfill assigned duties. * Propose process improvements aimed at enhancing operational efficiency. **CANDIDATE PROFILE** **Education:** * Completed high school or technical degree in administration * Preferred: Bachelor’s degree in Administration, Accounting, or related field (in progress or completed) **Experience:** * Minimum 1 year of experience in administrative or operational support roles **Technical Knowledge:** * Microsoft Office Suite (intermediate level) * Document control and archiving * Preparation of administrative reports * Handling of confidential information * Basic knowledge of administrative and regulatory processes **KEY COMPETENCIES** * Organization and planning * Attention to detail * Responsibility and discipline * Effective communication * Proactivity * Teamwork * Follow-up capability * Ethics and confidentiality **PERFORMANCE INDICATORS (KPIs)** * Accuracy and timeliness of managed administrative information * Adherence to deadlines and deliverables * Level of document organization and updating * Administrative incidents * Compliance with internal procedures **WORKING CONDITIONS** * Office-based activities * Continuous use of computer equipment * Working hours aligned with institutional schedule * Compliance with internal policies and code of conduct **Desired Education Level:** Higher education – degree holder **Desired Experience Level:** Mid-level **Departmental Function:** Administrative / Secretarial **Industry:** Restaurants **Skills:** * Numerical ability * Detail-oriented * Self-directed * Collaborative work * Analysis and organization *This vacancy originates from the Talenteca.com job board:* *https://www.talenteca.com/anuncio?j_id=6984e11a6e00003400c7b4a1&source=indeed