Administrative Analyst - $12400

Description

Job Summary: A prominent company is seeking an Administrative Analyst to provide essential support to the Administration and Finance team, ensuring the execution of Accounts Payable (AP), document control, and internal logistics management tasks. Key Highlights: 1. Key administrative and operational support for Administration and Finance. 2. Accounts Payable management and document control. 3. Proficiency in ERP/Accounting systems and intermediate Excel. A prominent company is looking for your talent as: Administrative Analyst Job Objective: To provide essential administrative and operational support to the Administration and Finance team, ensuring the daily and timely execution of Accounts Payable (AP) tasks, document control, and small-scale internal logistics management, thereby contributing to PoliPay’s overall efficiency. Main Responsibilities: 'Accounts Payable (AP) Processing: Receive, verify, and file supplier invoices and receipts. Enter and upload validated invoices into the ERP/Accounting system for payment scheduling. Document Control and Filing: Maintain organized and auditable physical and digital archives of all administrative documentation (contracts, invoices, payment receipts). Warehouse Management (Operational): Assist in receiving and dispatching key inventory items (POS terminals, cards), recording movements and supporting physical inventory counts to ensure stock accuracy. Logistics Support: Coordinate courier and parcel services, and internal logistics (e.g., stationery, office amenities, equipment shipments to staff). Basic Procedures: Execute simple banking transactions or minor office tasks per coordinator instructions. Expense Reconciliation: Assist in reconciling minor expenses and petty cash, ensuring all receipts comply with tax requirements.' High-Value Competencies: '• Microsoft Excel (Intermediate Level): Proficiency in creating simple reports, using tables, filters, and basic formulas (SUM, VLOOKUP) for Accounts Payable (AP) and expense tracking. • ERP/Accounting System Operation (Data Entry): Practical experience entering invoices, purchase orders, and receipts into an ERP system (e.g., SAP B1, CONTPAQi, or similar). • Documentation and CFDI: Basic knowledge of tax documentation (electronic invoices – CFDI) and ability to cross-check receipt information against payment orders. • Basic Inventory Control: Ability to record asset inflows and outflows (e.g., POS terminals, IT equipment) and assist in physical inventory counts. • Digital File Management: Skill in systematically organizing digital documents and establishing an auditable cloud-based file structure (Drive, SharePoint).' Education: Technical high school diploma or incomplete/completed bachelor’s degree in Administration, Accounting, or related field. Working Hours: Monday to Friday 8:00 am to 5:00 pm Work Location: Santa Fé. -Requirements- Minimum Education: Higher Education – Bachelor’s Degree 1 year of experience Age: between 23 and 50 years Keywords: analyst, administrative