Summary: This remote Bookkeeping Assistant role provides day-to-day financial support, ensuring accurate records, timely reconciliations, and organized reporting. Highlights: 1. Supports accountants, controllers, and business owners with financial accuracy 2. Thrives in a high-volume environment as an organized multitasker 3. Eager to learn and adaptable to different client industries **Job Title:** Bookkeeping Assistant **Position Type:** Full\-Time, Remote **Working Hours:** U.S. client business hours (with flexibility for month\-end close and reporting deadlines) **About the Role:** Our client is seeking a **Bookkeeping Assistant** to provide day\-to\-day financial support, ensuring records are accurate, reconciliations are timely, and reporting is organized. This role bridges administrative efficiency and financial accuracy, supporting accountants, controllers, and business owners with **bookkeeping, data entry, invoice processing, and reporting.** **Responsibilities:** **Bookkeeping \& Data Entry:** * Record daily transactions in accounting systems (QuickBooks Online/Desktop, Xero, NetSuite). * Enter invoices, bills, and receipts accurately. * Maintain expense logs and categorize transactions properly. **Accounts Payable (AP) Support:** * Process vendor invoices and employee reimbursements. * Track due dates, prepare payment runs, and flag overdue invoices. * Reconcile vendor accounts to ensure balances are accurate. **Accounts Receivable (AR) Support:** * Generate and send customer invoices. * Log payments (ACH, wire, check, credit card) and follow up on overdue balances. * Maintain AR aging reports. **Bank \& Credit Card Reconciliations:** * Reconcile daily/weekly transactions against bank statements. * Flag discrepancies and resolve with accounting team. **Reporting \& Analysis:** * Prepare weekly cash flow summaries, AP/AR reports, and expense trackers. * Support month\-end close by compiling PBC (Prepared by Client) schedules. * Update dashboards in Excel/Google Sheets for leadership visibility. **Compliance \& File Management:** * Ensure receipts, invoices, and vendor documents are stored and audit\-ready. * Maintain confidentiality of financial records and sensitive data. **Collaboration:** * Partner with accountants, controllers, and finance teams to ensure data accuracy. * Support ad hoc projects such as budget tracking or audit prep. **What Makes You a Perfect Fit:** * Detail\-oriented, accurate, and thorough. * Organized multitasker who thrives in high\-volume environments. * Discreet and professional with sensitive financial information. * Eager to learn and adaptable to different client industries. **Required Experience \& Skills (Minimum):** * 1–2 years in bookkeeping, finance admin, or accounts support. * Proficiency with accounting software (QuickBooks, Xero, NetSuite). * Intermediate Excel/Google Sheets skills (formulas, reconciliations, pivot tables). * Familiarity with AP/AR processes. **Ideal Experience \& Skills:** * Experience supporting accountants during monthly/quarterly close. * Exposure to multi\-entity or multi\-currency bookkeeping. * Industry experience in SaaS, real estate, healthcare, or services. * Familiarity with automation tools (Bill.com, Expensify, Tipalti). **What Does a Typical Day Look Like?** A Bookkeeping Assistant's day revolves around keeping financial records accurate and reports up to date. You will: * Post daily transactions in QuickBooks or Xero, ensuring categories are correct. * Reconcile bank and credit card feeds, flagging discrepancies for review. * Process vendor invoices and prepare payment batches for approval. * Generate invoices, apply payments, and update AR aging. * Prepare reports such as weekly cash flow summaries or AP/AR snapshots. * Update shared files and dashboards so accountants and managers always have real\-time visibility. In essence: **you ensure finance teams have clean, reliable data to make timely decisions and close the books accurately.** **Key Metrics for Success (KPIs):** * Transaction entry accuracy 99%. * Timeliness of reconciliations (same\-day or weekly depending on SLA). * On\-time preparation of weekly/monthly financial reports. * Zero compliance issues in audit checks. * Positive feedback from accountants/managers on support reliability. **Interview Process:** * Initial Phone Screen * Video Interview with Pavago Recruiter * Practical Task (e.g., reconcile a sample bank statement in Excel/QuickBooks) * Client Interview with Finance/Accounting Team * Offer \& Background Verification