*This job posting comes from the Talenteca.com job board* ### **Job opening for the company BACK OFFICE DE CHIHUAHUA in Mérida, Yucatán** **Bilingual Administrative Assistant** ---------------------------------------- **Location:** On-site, non-negotiable **Schedule:** Monday to Friday, from 8:00 a.m. to 5:00 p.m. or from 9:00 a.m. to 6:00 p.m. (EST time) **Required language:** Bilingual (Spanish and English) required ### **Job Description** As a **Bilingual Client Intake and Administrative Assistant**, you will be the first point of contact for potential and existing clients. This role is essential in creating a positive first impression of the firm. Your communication must be empathetic, clear, and professional, as it can directly influence the client's decision to hire our services. Additionally, you will provide administrative support and ensure smooth coordination within the team. ### **Key Responsibilities** **Client intake and communication:** * Answer calls, emails, and visits professionally * Conduct intake interviews with empathy and accuracy * Communicate clearly in both Spanish and English * Schedule consultations and manage calendars for attorneys and legal assistants **Administrative support:** * Answer and route calls, delivering messages promptly * Maintain organized filing systems (digital and physical) * Draft and send routine correspondence under supervision * Prepare, scan, and file legal documents with courts/agencies * Monitor deadlines and assist in case management **Office coordination:** * Assist with billing and payment processes * Provide general administrative support to the legal team * Keep calendars updated and ensure the team is aware of key dates ### **Requirements and Qualifications** **Education:** * High school diploma or ongoing university studies (not limited to law) **Experience:** * 1 to 2 years in intake or administrative roles at U.S. law firms * Prior experience in family law is highly valued **Technical skills:** * Proficiency in Microsoft Office and Adobe Acrobat * Familiarity with LawMatics, Dubsado, and Box (desirable) * Excellent organizational and time management skills * Ability to handle confidential information with discretion **Personal attributes:** * Proactive and capable of anticipating team needs * Compassionate and client-focused * Detail-oriented and discreet * Resourceful and independent * Open to professional growth and development **Desired education level:** Bachelor's degree — completed **Desired experience level:** Mid-level **Departmental function:** Administrative / Secretarial **Industry:** Legal Services / Laws and Legal **Skills:** * English *This job posting comes from the Talenteca.com job board:* *https://www.talenteca.com/anuncio?j_id=68ee6c4a6f00003700bdb87a&source=indeed*