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Job Summary: This position focuses on administrative support, coordination, logistics, communication, and reporting for project managers in automotive and industrial environments. Key Highlights: 1. Administrative support and coordination for engineering projects. 2. Collaboration with project managers and team supervision. 3. Management of machinery and tool inventory. At IT8, we deliver high-quality services to bring your engineering projects to life. With 20 years of experience in the automotive and logistics sectors, we are the ideal partner for developing and implementing strategic technical projects worldwide. Our team of experts, based in the United States, Mexico, Spain, Germany, and India, provides professional services and customized solutions meeting the highest quality standards. This position focuses on administrative support, coordination, logistics, communication, and reporting, enabling project managers to execute projects efficiently in automotive and industrial environments. Spanish proficiency is required, as the role involves daily communication with Spanish-speaking personnel on-site. Note: This position supports the project site by coordinating teams, tools, and installation resources to ensure teams have what they need to perform their work efficiently. The role involves planning, tracking equipment usage and availability, maintaining accurate inventory records, and providing operational support through both administrative coordination and direct support at the production plant. This position does not include shipping/receiving, supply chain logistics, IT, software development, Agile/Scrum, or technical engineering design. Openings: 2 positions available (1 in Austin, Texas and 1 at the project location) Key Responsibilities: Plan and coordinate the allocation of installation tools and equipment for each project. Collaborate with project managers to identify the tools, machinery, and installation equipment required for each project. Coordinate and track the movement of machinery. Manage all incoming and outgoing machinery activities—including forklifts, scissor lifts, boom lifts, telehandlers, etc.—ensuring smooth and timely operations. Supervise access for external service personnel. Coordinate entry for external drivers and technicians responsible for machinery repairs, ensuring compliance with site protocols. Tool cart management. Organize, deliver, and receive tool carts; conduct content audits; monitor tool usage to maintain operational efficiency. Machinery and tool inventory management. Maintain accurate inventory records through physical counts, discrepancy reconciliation, and supporting the tool warehouse as needed. Monitor machinery usage and condition. Track the location and operational status of all machinery, ensuring it remains in good working order and ready for use.- Supervise fuel levels and power generation equipment. Monitor the status of power generation systems and machinery fuel levels to prevent downtime and ensure operational continuity. Request and track equipment and materials required for installations. Manage procurement of materials, resources, and consumables necessary to carry out installation tasks. Coordinate procurements and shipments to various factories to ensure timely delivery and customer requirement compliance. Report inventory status to the Installation Manager and track the assignment of tool carts, equipment, and machinery to installers. Serve as the liaison between Project Managers or Construction Managers and external vendors. Facilitate communication and coordination to support the Installation Team in executing mechanical or electrical assembly operations. Support the Installation Planner in developing installation schedules, human resource plans, and other management tasks within the Installation Department. Note: This position does not include IT, software development, Agile/Scrum methodologies, or technical engineering design. Requirements and Skills Degree in Engineering, related field, or equivalent. Bilingual English and Spanish proficiency required. 3–4 years of experience in construction logistics, administrative support, project coordination, or a similar operational or engineering support role is preferred. Excellent organizational and analytical skills, with attention to detail. Effective communication and customer-oriented approach. Proficiency in Microsoft Office. Team-oriented, flexible, and results-focused mindset. Willingness to travel, if required. Valid U.S. work authorization. -Requirements- Minimum Education: Higher Education – Bachelor's Degree 8 years of experience Languages: English Age: between 30 and 60 years Driver's Licenses: A Willingness to Travel: Yes Willingness to Relocate: Yes Keywords: assembly, assembly, mounting, installation, installer, installer, installation, logistics, leader, head, manager, manager, director, chief, lead, leadership, supervisor
