Construction Administrator

Description

Position Summary: We are seeking a responsible and organized Construction Administrator to manage administrative processes, personnel, resources, and compliance obligations for a civil construction project. Key Responsibilities: 1. Manages construction administrative processes with attention to detail. 2. Manages personnel and resources, ensuring smooth project operation. 3. Coordinates with technical and executive teams to facilitate decision-making. We seek to integrate into our team a **Construction Administrator** for an institutional civil construction project in Colima, who is responsible, organized, and capable of timely tracking of construction administrative processes, ensuring proper control of personnel, resources, and compliance obligations with various authorities. This position is critical to maintaining operational control, facilitating decision-making, and ensuring the project runs smoothly in coordination with the technical and executive teams. * Attendance, absences, tardiness, and overtime tracking and registration * Weekly incident control for payroll integration * Information validation with site supervisor and superintendent * Timely and accurate processing of employee onboarding, offboarding, and salary adjustments * Compilation of complete employee files (INE, NSS, CURP, supporting documents, etc.) * Monitoring compliance with employer obligations * Coordination with accounting for SUA generation and submission * Verification of worker-employer contribution payments * Compilation of information for weekly/biweekly payroll calculation * Validation of amounts payable (piecework, overtime, incidents) * Support in payment disbursement and signed receipt control * Archiving and historical record management * Receiving and managing material, tool, and service requisitions * Quotation requests from suppliers * Preparation and tracking of purchase orders * Delivery time control and timely supply management * Coordination with warehouse and construction personnel * Daily expenditure registration * Expense classification by cost center * Petty cash control * Invoice and fiscal receipt validation * Compilation of expense reports for management * Supplier onboarding and management * Payment follow-up * Validation of services rendered versus invoicing * Support in basic negotiation of terms * Compilation, organization, and safekeeping of construction administrative files * Contract, estimate, purchase order, and billing control * Preparation of documentation for internal or external audits * Preparation of weekly reports on personnel, costs, and administrative progress * Monitoring of basic control indicators (spending vs. budget, payroll, etc.) * Support in monthly administrative closings * Constant communication with superintendent, site supervisor, and management * Coordination with external accounting department * Following up on management instructions * Resolution of day-to-day administrative issues * Addressing construction personnel needs * Support in overall project organization and control **REQUIRED PROFILE:** * Bachelor’s degree in Administration, Accounting, Engineering, or related field * Minimum 1–2 years of experience in construction administration or similar role * Knowledge of IMSS procedures (onboarding, offboarding, SUA) * Proficiency in Excel (intermediate/advanced) * Organizational skills, control orientation, and attention to detail * Proactivity and ability to follow up Salary: $16,000.00 – $20,000.00 per month Workplace: On-site employment