Documentation Clerk

Description

Position Summary: Administer and control physical and digital documentation, ensuring its proper creation, updating, archiving, and availability in accordance with internal procedures and regulatory requirements. Key Responsibilities: 1. Manages administrative, operational, and technical documentation. 2. Maintains up-to-date documentary records in systems. 3. Coordinates with other departments for information management. Description and details of activities Administer, control, and safeguard the organization’s physical and digital documentation, ensuring its proper creation, updating, archiving, and availability in accordance with internal procedures, quality standards, and applicable legal requirements. **Main Responsibilities** * Create, review, classify, and archive administrative, operational, and/or technical documentation. * Maintain up-to-date documentary records in physical and electronic systems. * Control document versions, dates, and statuses in accordance with established procedures. * Ensure proper distribution and retrieval of documents when required. * Track receipt, dispatch, and safeguarding of confidential documentation. * Support internal and external audits by providing required documentation. * Verify compliance with documentary control guidelines, internal policies, and applicable regulations. * Coordinate with other departments for proper information management. * Maintain order and confidentiality of information under their responsibility. Experience and Requirements **Education**: Completed high school or technical administrative program **Experience**: Minimum 2 years in administrative or documentary control activities. **Knowledge:** * Document control and archiving * Management of physical and digital files * Microsoft Office (Word, Excel) * Document management systems (desirable) Benefits * Benefits according to the Federal Labor Law (LFT) * Life insurance * Cafeteria * Savings fund **Number of vacancies** 1 **Department** Quality **Contract type** Temporary **Work modality** On-site **Shift** Day **Working hours** Full-time **Education level** Technical degree **Willingness to travel** No