Quality Documentation Assistant

Description

Job Summary: This role involves managing and maintaining quality management system documentation, ensuring accuracy, accessibility, and regulatory compliance to support smooth operations and consistent quality. Key Highlights: 1. Manage and update quality documentation for compliance 2. Collaborate across departments for process accuracy 3. Support continuous improvement projects Job Description and Responsibilities **Position Objective** To efficiently manage and maintain the quality management system documentation, ensuring accuracy, accessibility, and regulatory compliance to support smooth operations and consistent quality. **Key Responsibilities** * Maintain and update quality documentation, including manuals, procedures, work instructions, and records. * Manage document version control and ensure proper approval workflows. * Prepare and provide documentation required for internal, external, and customer audits. * Track document changes, ensuring traceability and compliance with applicable regulations. * Distribute approved documents to relevant departments and ensure controlled access. * Train personnel on the proper use and handling of quality documents. * Organize and maintain physical and electronic files in an orderly and accessible manner. * Generate periodic reports on documentation status and trends for continuous improvement. * Ensure documentation meets regulatory and normative requirements (ISO, customer, etc.). * Support continuous improvement projects and quality management system implementation. * Collaborate with other departments to ensure documents accurately reflect established processes. Experience and Requirements **Education** * High school diploma or technical degree completed * Associate degree in Quality, Administration, or related field (desirable) **Experience** * 1 to 3 years in a similar role * Experience in document control, quality assurance, or administrative support * Background in manufacturing, automotive, medical devices, or ISO\-certified environment (preferred) **Technical Skills** * Microsoft Office: Word, Excel, Outlook – basic to intermediate level * Document management systems (SharePoint, intranet, or similar) – basic knowledge (desirable) * Familiarity with ISO 9001 or other quality standards (desirable) **Language** * English: basic level (reading and writing preferred) **Soft Skills** * Strong organizational skills * Attention to detail * Effective communication * Teamwork and collaboration * Problem\-solving with a methodical approach * Time management and ability to meet deadlines **Work Availability** * Full\-time availability * Monday to Friday, 08:00 AM – 06:00 PM * On\-site work modality **Additional Requirements** * Ability to handle confidential documents * Basic understanding of audit processes (desirable) Benefits * Benefits in accordance with the Federal Labor Law (LFT) * Benefits exceeding statutory requirements * Savings fund * Cafeteria * Savings plan * Transportation * On\-site medical services **Number of Vacancies** 1 **Department** Quality **Employment Type** Permanent **Work Modality** On\-site **Shift** Day **Work Schedule** Full\-time **Working Hours** Full\-time * Monday to Friday **Monthly Net Salary** $25,000 \- $29,000 MXN **Education** Bachelor\'s degree with professional title **English** Spoken: Intermediate, Written: Intermediate **Willingness to Travel** No