Administrative Assistant

Description

Job Summary: Support General Management in administrative, secretarial, and communication tasks, including managing schedules and interacting with clients and suppliers. Key Responsibilities: 1. Direct support to General Management 2. Schedule and communication management 3. Secretarial and administrative functions JOB OBJECTIVE: Support General Management in phone calls, personal scheduling, administrative tasks, interactions with clients and suppliers, representation at events, and secretarial duties. REQUIREMENTS: \* Education: Bachelor’s degree in Business Administration or related field \* Excellent writing and spelling skills. \* Excellent professional appearance. \* Proficiency in touch typing (rapid keyboarding technique). \* Valid driver’s license. \* Personality: Organized, dynamic, and attentive (prompt response to requests). JOB FUNCTIONS: Review and report daily the most important emails (sent to General Management) to the General Director. Respond to or forward complaints and suggestions received in the General Management email to the appropriate person. Develop and update promotional materials for quotations tailored to corporate client needs. Maintain an up-to-date telephone directory of contacts for companies, government agencies, institutions, associations, and physicians. Receive visitors and answer calls, providing solutions and responses where possible; otherwise, refer them to the Director. Coordinate the General Director’s personal schedule. Assist in administrative activities. Coordinate events jointly with various departments. Perform secretarial duties: letters, memoranda, speeches, agendas, travel arrangements, airline tickets, etc. Communicate new procedures or general information to branches. Comply with the Quality Management System by consulting the document management system and adhering to applicable policies and procedures within the department. Support the company’s administrative requirements and needs to ensure proper operations. Attend training sessions as required to maintain the competencies required by the company. Handle internal and external audits and inspections professionally, as required. PLEASE DO NOT APPLY IF YOU DO NOT MEET THE REQUIREMENTS. Employment Type: Full-time, Indefinite Term Salary: $13,230.00 per month Benefits: * Savings fund * Employee discount * Discounts and preferential pricing * Flexible working hours * Option for indefinite-term contract * Complimentary uniforms * Grocery vouchers Work Location: On-site employment