Procurement Assistant - Production

Description

Job Summary: Efficiently coordinate and manage the procurement of materials and services—from supplier sourcing to order receipt and follow-up—optimizing operations and ensuring proper supply. Key Responsibilities: 1. End-to-end supplier and procurement management 2. Cost optimization and supplier negotiation 3. Import coordination and goods receipt Maintain the supplier database, including onboarding. Register materials in coordination with the respective warehouse. Validate the necessity of purchase requisitions. Conduct quotations and comparative analyses for required products or services to justify supplier selection. Process purchase requisitions to generate purchase orders according to operational requirements. Obtain authorization from the direct supervisor for purchase order placement. Track purchase orders and delivery timelines. Maintain communication with stakeholders to notify them of requisition status. Provide required information to the Production Procurement Manager for spare parts importation. Coordinate with users/warehouses for goods receipt as applicable. Ensure correct material receipt. Serve as the primary contact between suppliers and the company. Follow up on discrepancies between delivery and invoice, including managing supplier credit notes. Update Purchase Order records, validate information provided by users, and manage documentation handover to Accounting. Upload service, spare parts, and raw material purchase order authorizations into the SAP system. Identify new suppliers to support cost-saving initiatives. Support supplier negotiations. Prepare supplier dossiers for designated suppliers. Apply defined key supplier evaluations for operational purposes. Assess inventory levels reported by warehouses to ensure proper material supply. Establish relationships with new suppliers jointly with the Production Procurement Manager. Prepare procurement reports and analyses. Maintain equipment and tools under one's responsibility in good condition. Perform work safely in accordance with safety and hygiene standards and policies.-Requirements- Minimum education: Higher education – Bachelor’s degree 1 year of experience Knowledge: Databases, Procurement Management, Materials, Microsoft Excel, Purchase Orders, Suppliers, SAP, Price Analysis Keywords: assistant, helper, aide, auxiliary, assistant, helper, aide, shopping, purchases, orders, procurement, procurement, production, produce, manufacturing, fabrication, making, manufacturing, production