Position Summary: Coordinate and manage the end-to-end procurement cycle—from requisitions and quotations to administrative receipt and system registration—ensuring full documentary traceability. Key Responsibilities: 1. Manages purchase requisitions, quotations, and orders to suppliers. 2. Tracks deliveries and coordinates receipt of goods. 3. Ensures documentary validation and system registration of incoming items. 1\. Requisitions, Quotations, and Orders to Suppliers · Receive requisitions from departments (warehouse/production/business units) and validate minimum information (SKU, unit of measure, quantity, required date). · Verify inventory availability (where applicable) to prevent over-purchasing and duplication. · Request quotations or confirm current pricing; document price changes and delivery terms. · Generate purchase order (PO) per process, send to supplier, and confirm delivery date/time. 2\. Delivery Tracking and Receipt Coordination · Confirm pending deliveries and coordinate with warehouse/receiving for unloading availability and inspection. · Track shortages and rescheduling; maintain a status log per supplier. 3\. Administrative Receipt and Documentary Validation · Validate that received items match the PO: description, unit of measure, quantities, and price. · Record and escalate incidents (shortages, incorrect items, price/unit-of-measure discrepancies, evident quality issues, rejections/returns). · Ensure minimum evidence: receiving signature, photos (where applicable), invoice/receipt/note, and observations. 4\. System Registration (Leaf1\) and/or Bridge Registration · Enter receipts by supplier (per current process) and ensure traceability via document number and supporting documentation. · Maintain zero pending entries and documentation at administrative close. 5\. Petty Cash (where applicable) · Review supporting documents: tax requirements, purpose, amount, cost center, and authorization (where applicable). · Compile file and submit to Administration for verification/recording. 5\) Minimum Deliverables for the Position · Daily log of POs: issued, confirmed, in transit, received, and pending. · Purchase file per transaction: requisition/quotation (if applicable) \+ PO \+ receipt evidence \+ invoice/receipt. · Weekly purchasing report: status, incidents, and price variations. · Weekly reconciliation: POs/orders without invoices, invoices without POs, discrepancies under clarification. · Verified petty cash file (where applicable). · Inventory support: cyclical/monthly counts and variance report (with evidence). 6\) Authority, Limits, and Non-Negotiable Controls · May halt administrative receipt or flag as incident any delivery not matching the PO or lacking minimum evidence. · May not authorize purchases, payments, major commercial changes, or inventory adjustments. · Control: no PO (or defined authorization) = no administrative receipt processing; no receipt evidence = file cannot be closed. 7\) Working Relationships (Coordination) Internal: Purchasing, Warehouse (warehouse staff), Production, Logistics, CEDIS Administration, Business Units, Safety & Hygiene. External: Suppliers (quotations, order tracking, delivery confirmation, clarifications/documentation). Knowledge: · Intermediate Excel (filters, tables, data validation, lookups). · ERP/WMS (preferred) or rapid learning capability (Leaf1\). · Procurement process: requisitions, quotations, POs/orders, administrative receipt, and documentary reconciliation. · Document control and file assembly (POs/orders, evidence, Salary: $3,500\.00 \- $3,800\.00 per week Benefits: * Savings fund * Employee discount * Discounts and preferential pricing * Flexible working hours * Cafeteria service Workplace: On-site employment
Juan García
Indeed · HR
Juan García
Indeed · HR
