Administrative Assistant

Description

Job Summary: Plan and control administrative activities to ensure optimal operation of museum exhibitions, equipment, and facilities, guaranteeing maintenance and quality management. Key Responsibilities: 1. Manage preventive and corrective maintenance of equipment and facilities. 2. Coordinate and supervise work orders and requests at the museum. 3. Keep quality controls, reports, and procedures up to date. **Plan and control departmental administrative activities to contribute to ensuring optimal operation of museum exhibitions, equipment, and facilities.** • Maintain up-to-date folders for preventive and corrective maintenance. * Submit requests for spare parts, components, and equipment. * Maintain up-to-date supplier and service provider folders. * Maintain control of work orders. * Provide general support for events. * Assist museum collaborators and suppliers. * Keep quality management system controls, reports, and procedures up to date. * Prepare reports and documents requested by the immediate supervisor. * Verify completed work derived from work orders and technical sheets, such as installations, de-installations, etc. * Ensure that work and requests are delivered to the requesting department on time and in proper condition. * Coordinate weekly maintenance department schedules based on museum operations and urgent needs. * Conduct daily inspections of facilities. * Conduct daily inspections of interactive exhibits. * Ensure maintenance assistants or technicians perform exit inspections of all facilities; i.e., ensure no equipment or facilities are left with lights or air conditioning units turned on, doors left open, etc. * Monitor urgent materials or parts with the procurement department for follow-up **seo.** Employment Type: Indefinite-term position Salary: $13,000.00 \- $14,000.00 per month Benefits: * Grocery vouchers Education: * Completed Bachelor’s degree (preferred) Work Location: On-site employment