Office Manager, Cuauhtemoc

Description

Job Summary: Office Manager for an environmental company, responsible for comprehensive office management, executive support, and resource administration. Key Highlights: 1. Comprehensive office management and resource administration 2. Executive support and logistics coordination 3. Continuous office improvement and employee well-being A prominent environmental company in CDMX is seeking an OFFICE MANAGER due to expansion. REQUIREMENTS: Education: Bachelor’s degree in Business Administration, Industrial Psychology, Industrial Engineering, or related field; degree must be completed. Experience: Minimum 5 years of verifiable experience. Conversational English is mandatory. CRM software proficiency. Willingness and availability to travel and work flexible hours. ESSENTIAL KNOWLEDGE: Comprehensive office management. Administrative management and control (insurance policies, vendors, expense tracking, etc.). Executive support (calendar management, flight bookings, internal and external stakeholder communication). Reception and front-desk services. Civil protection and safety protocols. RESPONSIBILITIES: 1. Insurance administration: managing RMX insurance policies, renewals, enrollments, cancellations, and claims follow-up; liaising with insurers and brokers. 2. Rental contract updates and monitoring: tracking validity periods, terms, and document storage; negotiation and renewal; coordination with legal and accounting departments. 3. Utility payments: managing payments for water, electricity, internet, telecommunications, etc.; invoice and payment receipt control. 4. Operational calendar management: meeting room calendar; fleet vehicles; departmental calendar. 5. Office and infrastructure improvement: supervising renovations and repairs; identifying needs and driving continuous improvement; managing specialized vendors. 6. Employee well-being: designing well-being initiatives; supporting and organizing internal activities, campaigns, and events. 7. Cleaning coordination: supervising cleaning staff. 8. Travel procurement and logistics: quoting and purchasing flights for the team; coordinating and supporting accommodation logistics; ensuring compliance with procurement policy. 9. Internal event support: planning, logistics, and execution of events; vendor coordination; budget control. 10. Petty cash and credit card management: administering allocated funds; recording transactions, verifying receipts, and performing monthly reconciliations. 11. Telephone line monitoring: managing mobile lines; equipment and plan renewals, technical support follow-up; maintaining updated assignment records. 12. Vehicle maintenance: scheduling preventive and corrective maintenance; tracking inspections, permits, and insurance policies. 13. Vendor management and monitoring: evaluation, negotiation, and contracting. 14. Budget preparation and control: designing, tracking, and analyzing the departmental budget; periodic reporting and cost-optimization proposals. 15. Payment tracking: validating invoices and forwarding them to accounts payable; monitoring payment status and timeliness; document control. 16. Procurement of office supplies (pantry items, cleaning supplies, etc.). 17. Reception duties: 18. Coordination of internal Civil Protection Brigades. WE OFFER: Salary: Gross monthly range of $23,000 to $25,000, depending on experience. Statutory benefits. Working hours: Monday to Friday, 9 AM to 6 PM. Work location: Cuauhtémoc Borough, Chilpancingo Metro Station. INTERESTED CANDIDATES: WhatsApp +55 44 101 19 42. -Requirements- Minimum education: Higher education – Bachelor’s degree 3 years of experience Age: between 25 and 45 years Keywords: office, leader, supervisor, manager, director, chief, lead, leadership, administrator