Administrative Assistant in Warehouse

Description

Job Summary: We are seeking an organized and detail-oriented Administrative Assistant to manage the documentary and operational control of the warehouse, supporting inventory management and supplier coordination. Key Highlights: 1. Comprehensive management of documentation and warehouse operations 2. Real-time inventory registration and validation 3. Interaction with suppliers and report generation Join our team as an Administrative Assistant in Warehouse! We are looking for an organized, detail-oriented individual with a strong sense of responsibility to manage the documentary and operational control of our warehouse in Tlaquepaque, Jalisco. Requirements: • Education: Bachelor’s degree in Administrative fields (preferred) or related technical degree. • Experience: Minimum 1 year of mandatory administrative experience (preferably in warehouse, inventory, or logistics areas). • Knowledge: Intermediate proficiency in Office suite and inventory management systems. • Key competencies: Strong sense of responsibility, seriousness, discretion, organization, and excellent service orientation toward internal and external personnel. Main Responsibilities: • Documentation Control: Review, classify, and archive invoices, delivery notes, purchase orders, shipping guides, and release vouchers. • System Registration: Record incoming goods, stock reductions, or transfers into the real-time inventory system. • Inventory Validation: Support planning and execution of cyclical inventories (physical counts) and audits. • Supplier and Carrier Coordination: Receive carriers, verify delivery documentation, and schedule loading/unloading appointments. • Reporting and Returns: Prepare stock, shrinkage, or slow-moving item reports; administer return processes. Desired Skills: • Attention to detail (identification of codes, quantities, and serial numbers). • Ability to resolve incidents under pressure. • Assertive communication with drivers, operational staff, and management. • Proactivity, orderliness, and integrity in handling assets. We Offer: • Base salary: MXN 11,480 per month. • Food vouchers. • Savings fund. • Job stability. Location: • Address: San Martín de las Flores, Tlaquepaque, Jal. Schedule: o Monday to Friday: 9:30 AM to 6:30 PM o Saturday: 10:00 AM to 3:00 PM . -Requirements- Minimum education: Upper secondary education – Technological High School Diploma Less than 1 year of experience Age: between 20 and 50 years Knowledge: Advisory capacity, Team management, Warehouse, Document control, Inventory, Logistics, Microsoft Excel, Microsoft Office, Organization Driver's license: C Keywords: helper, assistant, auxiliary, aux, ayudante, asistente, auxiliar, aide, administrative, bodega, warehouse, storehouse, almacen