Payroll Accountant

Description

Summary: Manage end-to-end payroll processing, tax compliance, and payroll accounting for client organizations, ensuring accurate and timely payments and audit-ready records. Highlights: 1. Manage end-to-end payroll operations with real ownership 2. Opportunity to improve and scale payroll systems and processes 3. Gain exposure to multi-entity and multi-state payroll operations **Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)****About the Role** We’re hiring a **Payroll Accountant** to manage **end\-to\-end payroll processing, tax compliance, and payroll accounting** for client organizations. In this role, you’ll ensure employees are **paid accurately and on time**, payroll records are **compliant and audit\-ready**, and payroll data is properly integrated into accounting systems. If you have experience with **U.S. payroll, payroll systems like ADP or Gusto, and account reconciliations**, this role is for you. **Responsibilities****Payroll Processing*** Process **bi\-weekly, semi\-monthly, or monthly payrolls** (50–500 employees) * Validate **time entries, overtime, bonuses, and deductions** * Run payroll using systems such as: * + **ADP** + **Paychex** + **Gusto** + **QuickBooks Payroll** + **BambooHR** **Journal Entries \& Reconciliations*** Post payroll transactions into **QuickBooks, NetSuite, or Xero** * Reconcile **payroll clearing accounts and bank statements** * Record **benefits, deductions, and employer contributions** accurately **Tax \& Compliance*** Prepare and file **payroll taxes (federal, state, local)** * Submit required forms: * + **941, W\-2, 1099, and state equivalents** * Stay updated on **U.S. payroll regulations and compliance requirements** **Benefits Administration*** Reconcile **healthcare, retirement, and benefits contributions** * Ensure payroll deductions align with **employee elections and policies** **Employee Support*** Respond to employee inquiries (pay stubs, tax withholding, direct deposits) * Support **onboarding payroll setup** for new hires **Reporting \& Analysis*** Generate **payroll reports and headcount summaries** * Support audits with **detailed payroll documentation** * Provide **variance analysis vs. payroll budget** **Process Improvement*** Improve workflows using **Excel, integrations, or automation tools** * Document and maintain **payroll SOPs** for consistency and compliance **Requirements*** 2\+ years of experience in **payroll processing** * Hands\-on experience with at least one payroll system: * + **ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR** * Intermediate proficiency in: * + **Excel or Google Sheets** (pivot tables, VLOOKUP, reconciliations) * Strong knowledge of **U.S. payroll taxes and compliance** * High attention to detail and accuracy * Ability to manage deadlines and resolve discrepancies quickly * Comfortable working **remote aligned with U.S. time zones** **Nice to Have*** Certified Payroll Professional (**CPP**) or Fundamental Payroll Certification (**FPC**) * Experience with **multi\-state or international payroll** * Experience reconciling payroll with **accounting systems** * Familiarity with **HRIS/payroll integrations** (BambooHR, Zenefits, Workday) **Tools \& Tech*** ADP / Paychex / Gusto / QuickBooks Payroll / BambooHR * QuickBooks / NetSuite / Xero * Excel / Google Sheets * Payroll and HRIS systems **Why Join*** Manage **end\-to\-end payroll operations** with real ownership * Work in a **detail\-driven, compliance\-focused environment** * Opportunity to improve and scale **payroll systems and processes** * Gain exposure to **multi\-entity and multi\-state payroll operations** * Fully remote role with flexible scheduling aligned to U.S. clients **What Success Looks Like*** 100% **on\-time payroll processing** * Less than **1% payroll error rate** * All tax filings completed **before deadlines** * Payroll discrepancies resolved within **2 business days** * Clean, audit\-ready payroll records and documentation **Apply Now** If you’re a **Payroll Accountant who can manage payroll accuracy, compliance, and reporting**, we’d love to hear from you. Apply now and ensure smooth, compliant payroll operations across organizations.