Administrative Assistant - Document Control

Description

Job Summary: We are seeking a Document Control Administrator with a high level of organization and a customer-focused mindset to manage and track document-related processes. Key Highlights: 1. Document management and control with a customer-focused approach. 2. Administrative follow-up and database management. 3. Key skills in organization, communication, and attention to detail. We Are Hiring! Document Control Administrative Assistant We seek talent with strong organizational skills, a customer-centric attitude, and passion for administrative processes. If you enjoy working with documentation, tracking, and interacting with multiple clients, this position is for you. Job Objective Administer and monitor document control processes for employees across various clients, ensuring timely retrieval of signed documents, accurate file traceability, and consistently professional client service. Required Education Experience in administrative matters. Work Experience Document administration and control. Administrative follow-up with clients for document retrieval. Database and reporting management. Direct client interaction and follow-up on pending items. Technical Knowledge Administrative processes for file control. Intermediate Excel (database management and tracking). Physical and digital document organization and archiving. Use of electronic signature platforms (preferably Doc2Sign or similar). Preparation of client-specific reports. Main Responsibilities Registration and control of employee onboarding and offboarding. Tracking of contracts and documentation sent for signature. Sending and monitoring via electronic signature platform. Proactive retrieval of pending documentation. Preparation of individual and general reports. Archiving of files—both physical and digital. Direct coordination with clients to collect signatures and documents. Internal administrative management related to signing processes. On-site visits to clients when necessary. Key Skills Organization and rigorous follow-up. Service orientation. Clear and assertive communication. Persistence in retrieving documentation. Attention to detail. Ability to manage multiple clients simultaneously. Location: Near Los Cubos Zapopan or Hard Rock Hotel Schedule: Monday to Friday, 9:00 AM – 6:00 PM Salary: $12,000 MXN monthly (gross), paid biweekly Benefits: Statutory and above-statutory benefits Interested? Please send your CV as an attachment. -Requirements- Minimum Education: Higher Education – Bachelor's Degree years of experience Keywords: administrative