Administrative Assistant for Procurement – Heavy Machinery

Description

Job Summary: Provide administrative and documentary support to the machinery department, controlling reports, consumption, maintenance, and inventories to ensure effective equipment management and availability. Key Highlights: 1. Key administrative role in machinery control and management. 2. Comprehensive documentation and logistics management of equipment. 3. Collaboration in preparing operational and financial reports. **Job Objective:** Provide administrative and documentary support to the machinery department, ensuring proper control of reports, consumption, maintenance, inventories, and operational documentation, thereby contributing to effective equipment management and availability. **Responsibilities:** * Record and validate daily machinery reports (hours worked, transfers, failures). * Register fuel, lubricant, spare parts, and maintenance consumption. * Control and update inventories of tools, spare parts, and equipment. * Prepare work orders for preventive and corrective maintenance. * Track scheduled services and notify upcoming expirations. * **Maintain machinery files**: insurance policies, invoices, insurance certificates, mechanical history. * Support documentary logistics for machinery relocation or rental. * Organize and archive operator documentation, checklists, and logbooks. * Assist in preparing weekly and monthly departmental reports. * Request quotations for spare parts and mechanical services (if applicable). * Maintain constant communication with construction sites regarding administrative machinery requirements. * Support billing, requisition, and procurement processes. **Knowledge Requirements:** * Proficiency in Excel (tables, filters, basic formulas). * Administrative control and documentation handling. * ***Experience in purchasing heavy machinery.*** * Inventory registration and control. * Operational reporting. * Use of administrative systems (preferred) **Education:** Civil Engineering or related field; degree holders. We Offer: * Base salary: $14,000 \+ statutory benefits * Camp accommodation * Monday to Saturday * **Location: Chontalpa, Tabasco** Salary: $14,000\.00 \- $14,001\.00 per month Workplace: On-site employment