Real Estate Transaction Specialist

Description

Summary: Seeking a highly organized and detail-oriented Real Estate Transaction Specialist to manage the full transaction lifecycle for single-family real estate acquisitions and dispositions. Highlights: 1. Manage full transaction lifecycle for single-family real estate 2. Critical role in transaction coordination, contract, and closing management 3. High-ownership role in a fast-moving real estate environment **Real Estate Transaction Specialist (Transaction Coordination \& Closings) – Remote****Full\-Time \| Remote \| U.S. Business Hours** **About the Role** We’re hiring a highly organized and detail\-oriented **Real Estate Transaction Specialist** to manage the full transaction lifecycle for single\-family real estate acquisitions and dispositions. This is not a basic administrative role. You’ll play a critical role in: ✅ transaction coordination ✅ contract management ✅ title \& closing coordination ✅ stakeholder communication ✅ deadline enforcement ✅ CRM and transaction tracking You’ll serve as the operational backbone between: * sellers * buyers * title companies * agents * internal teams to ensure transactions move from contract execution through closing accurately, efficiently, and without delays. If you thrive in: * fast\-paced real estate environments * wholesale or investment transactions * high\-volume deal coordination * deadline\-driven workflows * operational execution this role is a strong fit. **What You’ll Own****Transaction Lifecycle Management (Primary Focus)*** Manage the full transaction process from executed contract through closing * Coordinate single\-family acquisitions and dispositions simultaneously * Handle **30–50 active transactions** without missed deadlines or operational gaps * Maintain visibility into: * + contract status + inspections + title updates + financing milestones + closing timelines * Ensure all transaction workflows remain organized and on track **Contracts \& Documentation*** Draft, send, and manage: * + purchase agreements + amendments + addenda + closing documents * Ensure all documents are: * + accurate + complete + properly executed + version\-controlled * Manage e\-signature workflows using: * + HelloSign + Dropbox Sign + similar platforms * Maintain organized and audit\-ready transaction files **Timeline \& Deadline Enforcement*** Track and enforce: * + contingency deadlines + inspection periods + financing timelines + closing dates * Maintain a zero\-miss approach to transaction management * Identify risks, delays, and bottlenecks proactively * Escalate and resolve issues before they impact closings **Inspection, Title \& Closing Coordination*** Coordinate: * + inspections + property access + title workflows + closing logistics * Work closely with title companies to resolve: * + liens + curative items + ownership issues + title discrepancies * Ensure smooth and timely closings across all assigned deals **Communication \& Stakeholder Management*** Serve as the primary point of contact for: * + sellers + buyers + agents + title companies + internal teams * Maintain proactive daily communication and follow\-ups * Provide clear and professional transaction updates * Ensure all stakeholders remain aligned throughout the process **CRM \& Transaction Reporting*** Maintain accurate transaction records inside CRM systems * Update: * + deal stages + notes + tasks + closing statuses in real time * Provide regular transaction status updates to leadership * Ensure clean pipeline visibility and reporting accuracy **Required Experience \& Skills****Core Requirements*** **8–10 years** of hands\-on experience in: * + real estate transaction coordination + single\-family purchase \& sale transactions + contract\-to\-close transaction management * Strong familiarity with: * + wholesale real estate + investor transactions + acquisition workflows * Proven ability to manage: * + 30–50 concurrent transactions + high\-volume real estate pipelines * Strong experience with: * + Gmail + Google Sheets + Google Calendar + CRM systems (Salesforce preferred) + e\-signature platforms * Excellent written and verbal English communication skills * Strong attention to detail and deadline management * Comfortable speaking daily with: * + sellers + buyers + title companies + agents * **Ideal Experience** * Experience coordinating: * + off\-market acquisitions + investor\-driven transactions + wholesale real estate deals * Familiarity with: * + U.S. title processes + lien resolution + curative workflows * Background in: * + real estate investment firms + wholesalers + iBuyers + high\-volume acquisition teams * Experience building: * + transaction workflows + KPI reporting + operational documentation **What Makes You a Strong Fit*** Extremely detail\-oriented and process\-driven * Comfortable managing high transaction volume under pressure * Proactive problem\-solver who anticipates issues early * Strong communicator with confidence handling multiple stakeholders * Highly accountable with strong operational ownership * Organized and calm in deadline\-heavy environments * Able to work independently without constant oversight **What a Typical Day Looks Like*** Review active deals and upcoming deadlines * Follow up with title companies, sellers, buyers, and agents * Draft and send contracts, amendments, and addenda * Coordinate inspections and closing logistics * Resolve title issues and outstanding transaction items * Update CRM records and transaction trackers * Escalate risks and provide leadership updates **In short:** You ensure every transaction stays organized, compliant, and moving toward closing without delays or operational gaps. **Key Metrics for Success (KPIs)*** Zero missed deadlines or contingencies * On\-time closings across all assigned transactions * Accuracy of contracts and transaction documentation * Effective management of 30–50 concurrent deals * Strong stakeholder communication and responsiveness * Clean CRM hygiene and transaction reporting accuracy **Why This Role Stands Out*** High\-ownership role inside a fast\-moving real estate environment * Direct exposure to: * + acquisitions + dispositions + title coordination + investor transactions * Opportunity to work closely with leadership and operations teams * Fully remote role with structured systems and clear accountability * Strong long\-term growth opportunities into: * + Transaction Operations Manager + Real Estate Operations + Acquisition Operations + Closing Management **Interview Process*** Initial Phone Screen * Video Interview with Pavago Recruiter * Client Interview * Offer \& Background Verification **Apply Now** If you: * thrive in fast\-paced real estate transaction environments * excel at keeping deals organized and moving forward * are experienced in wholesale or investment transaction coordination * can manage high\-volume closings without missing details this role is a strong fit for you.