Job Summary: Administrative Assistant for the Environmental Technology Unit with administrative, accounting, or engineering training to manage schedules, documentation, travel allowances, and support administrative and support tasks. Key Highlights: 1. Manages administrative and support tasks in environmental technology. 2. Requires analytical, organizational, and teamwork skills. 3. Collaborates in managing travel allowances and documentation for researchers. **Specialized Services:** **Environmental Technology Unit Assistant** **Education**: Degree holder (preferably) or intern from Bachelor’s programs in Administration, Public Accounting, or Administrative Engineering. **Responsibilities:** * Managing the Environmental Technology Unit (TAmb) meeting room schedule and the assigned vehicle usage schedule. * Preparing vehicle dispatch forms. * Entering commission and vacation notices for TAmb staff members. * Tracking travel allowance requests in the administrative system. * Quoting and requisitioning flights. * Receiving emails containing invoices for verifying travel allowance and transportation expenses incurred by TAmb staff members. * Receiving, reviewing, recording, and forwarding researchers’ compiled invoices to the relevant department for verification of travel allowance and transportation expenses. * Providing personalized service to clients and students at the TAmb reception desk. * Managing TAmb documents. * Receiving emails containing invoices for processing via petty cash. * Quoting materials, reagents, and equipment. * Entering, submitting, and tracking requisitions. * Preparing FOCON’S forms and market studies. * Preparing CAAS documents. * Collecting researchers’ signatures on subcontracting agreements or equipment purchase contracts with suppliers. * Requesting and sending conference invoices for administrative processing. * Assisting with receiving samples and packages from researchers. * Answering calls and routing them to the appropriate person or department. **Monthly Deliverables:** 1. List of quotations and requisitions submitted by each researcher. 2. List of files sent to CAAS. 3. List of expense verifications for commissions submitted by each researcher. 4. Updated logbook for the vehicle assigned to the TAmb Unit. 5. List of vacation and commission forms prepared. **Skills:** · Problem analysis · Teamwork · Planning and organization · Communication · High sense of responsibility · Initiative **Employment Type:** Honorarium-based Contract (Without IMSS) **Working Hours:** 9 a.m. to 3 p.m. **Location:** CIATEJ Guadalajara Site Av. Normalistas 800, Colinas de la Normal, 44270, Guadalajara, Jal. Position Type: Part-time Salary: $10,000.00 – $12,500.00 per month Workplace: On-site employment