Job Summary: A Project Coordinator who will transform the founder’s strategic vision into operational realities, managing three business units in launch. Key Highlights: 1. Manages the complexity of three business units in the launch phase. 2. Leads internal and external teams to meet corporate milestones. 3. Implements AI to automate workflows and optimize processes. **Job Description** The Project Coordinator is the central execution hub and the operational extension of the Founder. Their primary purpose is to translate the owner’s vision and strategic ideas into operational realities, managing the complexity of three distinct business units in launch. This is not an administrative assistant role, but rather that of a process architect capable of leading internal and external teams to ensure each company’s milestones are met on time, on scope, and within budget. **Key Responsibilities** 1. Roadmap Execution: Translate business objectives into detailed action plans and rigorously track their implementation. 2. Stakeholder Management: Coordinate and supervise critical vendors (marketing agencies such as VLM, contract manufacturing labs, architects, accountants, and lawyers). 3. AI-Driven Process Optimization: Implement Artificial Intelligence tools to automate workflows across all three companies. 4. Budget Control: Monitor financial resource execution ($2M for launch and $10M for expansion), identifying deviations before they become critical. 5. Strategic Filtering: Prioritize requests and issues directed to the Founder, autonomously resolving 80% of incidents. 6. Legal and Regulatory Compliance: Manage COFEPRIS filings for supplements, construction licenses, or restaurant operating permits. 7. Recruitment and Onboarding: Lead the search for key talent for initial operational teams. 8. Executive Reporting: Synthesize the status of all three companies into clear, actionable weekly control dashboards. **Required Technical Competencies** **Project Management Pro: Advanced proficiency with tools such as Asana, Monday, or Notion for multi-line management.** Business Intelligence & Finance: Ability to read financial statements, build basic Excel projections, and understand cash flow. **Marketing & Digital Strategy: Deep understanding of sales funnels, digital advertising, and e-commerce ecosystems (Shopify/Amazon).** AI Literacy: Advanced use of LLMs (Gemini, ChatGPT) and automation tools (Zapier/Make) for operational efficiency. **Procurement and Negotiation Management: Ability to request quotes, compare offers, and close favorable contracts with domestic and international vendors.** **Soft Skills** Mental Agility (Switching): Ability to shift seamlessly from a meeting on liposomal technology to one on architectural blueprints without losing focus. **Assertive Communication: Ability to deliver clear instructions and represent the Founder before senior executives at agencies or vendor organizations.** Problem Solving (Solution-Oriented Mindset): A “how yes” mindset when facing unexpected obstacles. **Resilience and Chaos Management: Emotional stability in high-pressure, ambiguous environments typical of a launch phase.** **Profile** Education: Bachelor’s degree in Administration, Engineering, International Business, or related fields. An MBA or specialization in Project Management is a plus. **Experience: Minimum 4–6 years in coordination roles, preferably with experience in a startup or business consultancy.** Personal Attributes: A “Specialized Generalist” profile—someone intellectually curious about diverse industries and unafraid to get hands-on in operations when necessary. 6. Areas of Oversight: The Coordinator will serve as the point of contact and supervisor for: **Finance** **Expense tracking and payment disbursement.** Operations/Logistics: Supply chain and distribution. **Marketing: Agency supervision and brand identity compliance.** Legal: Contracts, registered trademarks, and health regulatory compliance. **Technology: ERP, CRM, and AI tool implementation. 7. Success Metrics (KPIs)** At 3 months: All companies have a digitized and shared roadmap; current vendors are aligned and under direct supervision; the Founder has regained 30% of their operational time. **At 6 months: Successful launch of the first business unit; strict budget control with no unidentified leaks; implementation of at least three AI-automated workflows.** At 12 months: Operational stability across all three companies; documentation and strategic preparation for mass-scale expansion (e.g., Costco); full autonomy in resolving daily operational issues. Employment Type: Full-time Salary: $20,000.00 – $28,000.00 per month Work Location: Hybrid remote, 06100, Hipódromo, CDMX