Site Administrative Assistant

Description

Job Summary: This position ensures administrative control of the construction site through management of incidents, attendance, documentation, expenses, suppliers, and reporting. Key Responsibilities: 1. Manages incidents, attendance, and documentation for site personnel 2. Administers expenses, suppliers, and reports for operational order 3. Coordinates with corporate departments to ensure process compliance **Construction-sector company specializing in nationwide execution of construction projects seeks:** **Site Administrative Assistant** **Job Objective:** Ensure proper administrative control of the construction site by managing incidents, personnel attendance, documentation, expenses, suppliers, and reporting—guaranteeing operational order, compliance with internal processes, and effective communication with corporate departments. **Employment Offer:** * **Monthly Salary:** $14,000\.00 net MXN per month \+ Statutory benefits. * **Work Modality:** On-site * **Working Hours:** * Monday to Friday, 8:00 a.m. to 6:00 p.m. * Saturdays, 8:00 a.m. to 1:00 p.m. * **Work Location:** Tepatlaxco de Hidalgo, Puebla. **Requirements:** * Bachelor’s degree in Administration or related field. * Prior experience in administrative functions—INDISPENSABLE IN THE CONSTRUCTION SECTOR. * Proficiency in incident and documentation control. * Organization, tracking, and information control skills. * Willingness to work on-site (construction site). **Desired Knowledge:** * Personnel attendance and incident control. * Preparation of payroll previews (prenómina). * Management of physical and digital files. * Expense and petty cash control. * Purchase order management. * Procurement system operation. * Invoice and supplier documentation tracking. * Preparation of administrative reports. * Coordination with corporate departments (HR, Payroll, Accounting, Procurement). **Primary Responsibilities:** * Record and track purchase orders. * Monitor site personnel attendance (entries, exits, tardiness, absences). * Consolidate incidents and prepare weekly payroll preview (overtime, leave requests, medical leaves). * Compile, update, and safeguard personnel files (physical and digital). * Control and archive key site documentation (contracts, logs, reports, delivery notes). * Administer petty cash and record site expenses with supporting documentation. * Receive, validate, and track supplier invoices and documentation. * Prepare periodic administrative reports (attendance, incidents, expenses, status). * Coordinate information and requests with corporate departments (HR, Payroll, Accounting, Procurement). * Manage requisitions and control administrative supplies for the site (stationery, forms, reports). * Control access for personnel, suppliers, and visitors, maintaining up-to-date records. Employment Type: Full-time Salary: $14,000\.00 per month Application Question(s): * What is your expected net monthly salary? * Do you have administrative experience within construction-sector companies? INDISPENSABLE Work Location: On-site employment