Sales Administrative Assistant

Description

Job Summary: Sales Administrator at a manufacturing company, responsible for administrative and operational support to the sales department, managing quotations, orders, invoicing, and collections. Key Highlights: 1. Administrative and operational support to the sales department 2. End-to-end management of sales processes 3. Contribution to the commercial team’s efficiency and goal achievement **Manufacturing Company – Sales Administrator** **Working Hours:** Monday to Friday, 8:30 am to 5:00 pm; Saturday, 8:30 am to 1:30 pm **Job Objective:** Provide administrative and operational support to the sales department, ensuring accurate tracking of sales processes—from quotation preparation through order management, invoicing, and payment follow-up—thereby contributing to the commercial team’s efficiency and achievement of sales targets. **Experience:** * 2–3 years in administrative or sales administration roles. * Experience handling orders, invoicing, and collection follow-up. * Prior experience in industrial or manufacturing companies is desirable. **Responsibilities:** * Prepare quotations in the system. * Validate prices, discounts, and terms with the sales representative prior to submission. * Send quotations to clients and confirm receipt. * Follow up until receiving a response (won/lost sale). * Enter orders into the ERP system. * Verify inventory availability with warehouse or production. * Confirm delivery dates. * Notify the sales representative of any deviations (e.g., stock shortage, delays, price changes). * Follow up until order delivery and invoicing are completed. * Request invoicing from the administrative department. * Verify that invoices match corresponding orders and quotations. * Send invoices to clients. * Maintain accounts receivable records by client. * Follow up on overdue payments and report them to the sales representative. * Update payment status weekly. * Update the customer database. * Assist in preparing monthly reports for management. **We Offer:** * Monthly base salary * Statutory benefits * Meal vouchers Employment Type: Full-time Salary: $15,000.00 – $17,000.00 per month Experience: * Customer service: 2 years (Preferred) * Order administration: 2 years (Preferred) * Collections management: 2 years (Preferred) Work Location: On-site employment