Administrative Document Control Specialist

Description

Job Summary: Responsible for the integration and control of the Single Construction File, ensuring proper document management and regulatory compliance, acting as the liaison with the corporate document control department. Key Highlights: 1. Comprehensive management of the Single Construction File 2. Coordination and document traceability in construction projects 3. Key liaison with the corporate document control department **Job Objective** Responsible for the integration, control, safeguarding, and tracking of the Single Construction File, ensuring accurate document management, regulatory compliance, and information traceability, serving as the direct liaison with the corporate document control department. **Essential Requirements** * Minimum 2–4 years of experience in file control for construction projects (residential/public works preferred). * Mandatory: experience handling the Single Construction File. * Education: Architecture, Civil Engineering, Construction Management, or related field. * Knowledge of regulations applicable to public works and document control. * Experience handling: Contracts, Cost Estimates, Construction Logs, Permits, Licenses, and Administrative Procedures. * Advanced proficiency in: Excel / Google Sheets and Google Drive (folder structure, version control, access management). * Strong organizational, control, and follow-up capabilities. * Ability to work under pressure and manage multiple concurrent tasks. **Key Responsibilities / Main Activities** * Integrate, organize, and maintain the Single Construction File (physical and digital) up to date. * Ensure correct classification, naming conventions, and version control for all documents. * Coordinate receipt, review, and archiving of construction, project, cost, and procurement documentation. * Track: ○ Contracts ○ Cost Estimates ○ Purchase Orders ○ Permits and Licenses ○ Construction Logs * Verify that documentation complies with regulatory and contractual requirements. * Monitor and follow up on pending documentation to prevent delays. * Serve as liaison with headquarters (CDMX) for: ○ Document control criteria ○ Audits ○ Validations * Prepare periodic status reports on the file (missing items, progress, incidents). * Support internal/external audits (CONAVI, supervision, etc.). * Ensure accurate information integration for cost estimates and biweekly reports. * Coordinate with the following departments: ○ Construction ○ Projects ○ Costs ○ Procurement to ensure document traceability. **Job Conditions** ● On-site work (construction site) ● Constant coordination with headquarters in CDMX ● Handling of sensitive documentation and audits Employment Type: Full-time, Project-based or Fixed-term Contract Duration: 12 months Salary: $14,000.00 per month Application Question(s): * Do you have experience managing Single Construction Files? * Do you have experience managing permits, administrative procedures, or tenders? * How would you rate your Excel proficiency? Intermediate/Advanced Work Location: On-site employment