Human Resources and Administration Assistant

Description

Job Summary: The Human Resources and Administration Assistant will provide operational support in administrative tasks, document management, staff assistance, and coordination of internal processes. Key Highlights: 1. Support in recruitment and onboarding processes. 2. Management of administrative documentation and internal reporting. 3. Collaboration in workplace climate and corporate communication. *Who Are We?* *We are* ***DIP Arquitectos,*** a firm focused on architecture and construction, guided by a vision that seeks to distinguish itself through a unique approach to Timeless Design. Each of our projects aims to connect interior spaces with the exterior, incorporating and implementing new construction trends, materials, finishes, and sustainability alternatives—creating architecture paired with a high-quality client experience, resulting in innovative projects supported by the latest technology. **Job Description.** As a **Human Resources and Administration Assistant**, you will provide operational support in administrative tasks, document management, staff assistance, and coordination of internal processes. You will be responsible for ensuring order, tracking, and proper execution of administrative and HR activities, contributing to the company’s smooth operation. **Responsibilities:** * Manage and archive administrative documentation. * Prepare reports, letters, forms, and internal communications. * Manage calendars, coordinate meetings, and assist in organizing internal events. * Support minor procurement, inventory control, and basic petty cash handling. * Answer calls and emails, and provide general support to departments as needed. * Assist in recruitment processes: posting vacancies, screening CVs, and coordinating interviews. * Maintain and update personnel files. * Support onboarding and induction processes. * Assist in preparing employment contracts, renewals, and other labor-related documents. * Collaborate in workplace climate and internal communication initiatives. Required Skills and Knowledge. * Bachelor’s degree in Communication, Business Administration, Psychology, or related field (degree completed). * Experience: 1 year in human resources and administration processes. * Basic-to-intermediate proficiency in Excel, Word, and digital tools. * Excellent organizational skills, attention to detail, and communication abilities. * Discretion and ethics in handling confidential information. Activities and Responsibilities. * Welcoming new hires. * Tracking interviews and evaluations. * Managing internal announcements. * Archiving personnel files and labor documents. * Assisting in report and database preparation. * Preparing interview/training invitations and logistics. * Following up on HR administrative procedures. * Providing operational support to the HR department. * Invoicing. * Maintaining up-to-date personnel files. * Monitoring established entry/exit schedules. * Minor procurement and supplier logistics. * Supply control. * Revenue control (issuing client invoices, payment follow-up). Required Knowledge: * Recruitment and personnel selection. * Personnel administration. * Petty cash control. * Procurement and expense control. * Supplier interaction. * Staff interaction. * Invoicing and payments. * Corporate communication. Competencies: * Creativity. * Proactivity. * Communication. * Teamwork. **Diversity and Inclusion at DIP Arquitectos.** At DIP Arquitectos, we believe human dignity and respect for every individual are fundamental to our timely and healthy development in society. Therefore, we uphold and safeguard everyone’s rights, equity, and rejection of any form of discrimination based on sex, gender, sexual orientation, ethnic or cultural origin, religion, political affiliation, marital status, pregnancy/maternity/paternity, nationality, or any other factor that undermines inclusion and diversity of talent—both within and outside the company. \-If you meet the above requirements, please apply by submitting your **CV** via this platform and to the email: *hr@diparquitectos.com* Employment Type: Full-time Salary: Starting from $14,000\.00 per month, depending on performance, competencies, and experience. Employment Type: Full-time Schedule: * Monday to Friday * 8-hour shift Benefits: * Maternity leave exceeding statutory requirements * Sick leave * Flexible working hours * Option for indefinite-term contract * Major medical expense insurance * Additional vacation days or paid leave Work Location: On-site employment Employment Type: Full-time Salary: $13,000\.00 \- $14,000\.00 per month Benefits: * Maternity leave exceeding statutory requirements * Sick leave * Flexible working hours * Option for indefinite-term contract * Major medical expense insurance * Additional vacation days or paid leave Work Location: On-site employment