Administrative

Description

Job Summary: Ensure the proper execution of the company's revenue and expenditure cycle, accurate billing, timely collections, and compliance with tax and banking regulations, as well as human resources management. Key Highlights: 1. Manages the revenue and expenditure cycle, billing, and collections. 2. Ensures compliance with tax, banking, and human resources management requirements. 3. Leads payroll supervision and asset control. Job Objective Ensure the proper execution of the company's revenue and expenditure cycle, ensuring accurate billing, timely collections, and strict adherence to current tax and banking regulations, as well as managing human resources. Specific Responsibilities **1\. Billing and Accounts Receivable (A/R):** * Issue and send electronic invoices in compliance with legal requirements. * Manage preventive and administrative collections to ensure liquidity. * Apply payments and reconcile balances with customers. **2\. Third-Party Management (Customer and Supplier Onboarding):** * Validate legal documents (RUT, Tax Status Certificate, identification, etc.). * Create and update profiles in the ERP system. * Verify commercial references and compliance. **3\. Banking and Treasury:** * Perform daily bank reconciliations, operational cash flow tracking, and petty cash management. * Schedule supplier and service payments. * Manage corporate banking platforms. **4\. Taxes and Compliance:** * Prepare information for VAT, withholding tax, and local tax declarations. * Issue withholding tax certificates to suppliers. * Ensure all accounting documentation complies with tax regulations. **5\. Human Resources, Infrastructure, and Asset Management:** * **Payroll Supervision:** Ensure timely and accurate processing of salaries, benefits, and deductions. * **Inventory Management:** Track fixed assets (computers, furniture, vehicles) and office supplies in coordination with warehouse and logistics. * **Travel Allowances:** Manage petty cash and maintain travel allowance records. **6\. Reporting and Decision-Making** * **Data Analysis:** Prepare periodic reports for senior management on administrative and financial status. * **Internal Audit:** Conduct reviews to ensure no irregularities exist in resource handling. Profile Requirements * **Education:** Technical or professional degree in Accounting, Finance, or Administration. * **Experience:** Minimum 2 years managing the full billing and banking cycle. * **Technical Knowledge:** \* Proficiency in **Electronic Invoicing** (mandatory). * Up-to-date knowledge of basic **tax regulations** (withholding taxes, VAT). * Intermediate-to-advanced Excel (database lookups, VLOOKUP, pivot tables). * **Software:** Prior experience with SAP, SAP Business One, Odoo, or Sigo. Key Competencies * **Accuracy:** Ability to handle numerical data without errors. * **Assertive Communication:** For customer collections and supplier negotiations. * **Organization:** Ability to manage multiple due dates simultaneously. Benefits * Salary: $10,000–$14,000 MXN per month, net \+ statutory benefits \+ Punctuality Bonus. Opportunity for career growth. * Working Hours: Monday–Friday, 9:00 AM–6:30 PM; Saturdays, 9:00 AM–2:00 PM. * Free uniforms. How to Apply? If you have administrative-accounting experience and seek stability, send your CV to **v**entas@kaizeningenieria.com or call 477 7878 278. Job Type: Full-time Salary: $10,000.00–$15,000.00 per month Benefits: * Option for an indefinite-term contract * Company phone * Free uniforms * Additional vacation days or paid leave Work Location: On-site employment