Procurement Assistant

Description

Job Summary: Provide support in procurement, supply, and administrative control activities, ensuring proper follow-up with suppliers, purchase orders, and accounting processes. Key Highlights: 1. Support in procurement and supply management. 2. Financial and operational control of the organization. 3. Excellent work environment. JOB OBJECTIVE: Provide support in the company's procurement, supply, and administrative control functions, ensuring appropriate follow-up with suppliers, purchase orders, invoicing, and accounting processes, thereby contributing to the organization's financial and operational control. MAIN RESPONSIBILITIES: -Receive and track internal purchase requests. -Source, request, and compare quotations from various suppliers. -Negotiate prices, delivery timelines, and commercial terms. -Prepare and track purchase orders through final receipt. -Verify delivery compliance and manage incidents or claims with suppliers. -Ensure alignment among invoices, purchase orders, and goods receipts. -Control and archive invoices, supporting documents, and administrative records. -Collaborate with Accounting to schedule and monitor supplier payments. -Support reconciliations and control of accounts payable related to procurement. -Monitor expenses and assigned budgets. -Prepare administrative and financial reports for the department. -Maintain up-to-date supplier records and associated documentation. -Support general administrative and accounting activities within the department. REQUIRED PROFILE: -Incomplete or completed Bachelor’s degree in Accounting, Administration, or related field. -Minimum 1–2 years of experience in procurement, administration, or accounting support. -Experience interacting with and following up on suppliers. REQUIRED KNOWLEDGE AND SKILLS: -Procurement and supply processes. -Proficiency in CONTPAQi system (mandatory). -Intermediate or advanced Excel skills. -Basic accounting and financial knowledge. -Electronic invoicing and administrative control. -Process organization and tracking. -Negotiation and effective communication. -Information analysis and control. WE OFFER: -Competitive salary based on experience and qualifications. -Working hours Monday to Friday (reduced hours on Fridays). -Statutory benefits. -Excellent work environment. -Major Medical Expense Insurance starting from the 6th month. -Opportunities for professional development and growth.-Requirements- Minimum Education: Higher Education - Bachelor's Degree 2 years of experience Keywords: assistant, helper, aide, auxiliary, assistant, helper, aide, shopping, purchases, orders, acquisition, procurement