Litigation Coordinator & Executive Assistant

Description

Summary: Seeking a highly organized and legally-minded Litigation Coordinator & Executive Assistant to serve as the strategic gatekeeper, air-traffic controller, and operational backbone for a fast-paced litigation team. Highlights: 1. Anchor an expanding litigation team in a dual-function role 2. Manage high-stakes court-mandated deadlines and schedules 3. Serve as central point of contact for a 7-attorney team We are seeking a highly organized, proactive, and legally\-minded **Litigation Coordinator \& Executive Assistant** to anchor our expanding litigation team. In this dual\-function role, you will serve as the strategic gatekeeper, air\-traffic controller, and operational backbone for a fast\-paced team of litigation attorneys. This is not a basic administrative role; you will be responsible for the high\-stakes management of court\-mandated deadlines, hearing schedules, and case tracking. The ideal candidate possesses a sharp understanding of the litigation lifecycle, exceptional attention to detail, and the ability to ruthlessly prioritize tasks in a dynamic environment. Duties and Responsibilities: * **High\-Volume Calendar Management:** Masterfully manage and optimize calendars for 7 litigation attorneys, balancing court appearances, depositions, client meetings, and internal deadlines. * **Docketing \& Deadline Tracking:** Track and monitor crucial court\-mandated deadlines. Ensure the schedule for all upcoming court filings is meticulously maintained and that attorneys are alerted well in advance. * **Team Coordination \& Gatekeeping:** Serve as a central point of contact for the 7\-attorney team. Coordinate schedules with internal staff, clients, opposing counsel, and court personnel to ensure smooth execution of legal proceedings. * **Reporting \& Case Tracking:** Utilize Excel, Google Sheets, and legal management tools to generate comprehensive case status reports, tracking metrics, and administrative summaries for leadership. * **Prioritization \& Problem Solving:** Actively triage conflicting schedules and last\-minute court continuances. Proactively resolve overlapping commitments before they become issues. * **Documentation \& Correspondence:** Maintain detailed records of scheduling changes, draft professional correspondence, and ensure case files are organized and accessible. * **Confidentiality:** Maintain absolute discretion and strict confidentiality regarding sensitive client data and ongoing litigation strategies. Experience and Qualifications: * **Education:** Bachelor’s degree or an Associate’s degree in Legal Studies (or a Paralegal Certificate) is highly preferred. * **Experience:** Minimum of 2–3 years of experience as a Legal Assistant, Legal EA, or Litigation Coordinator in a fast\-paced law firm environment. * **Prioritization Skills:** Proven experience supporting a multi\-attorney team (ideally 4\+ attorneys) and managing competing high\-priority demands. * **Legal Knowledge:** Solid foundational understanding of litigation workflows, legal terminology, and how court timelines operate. * **Technical Proficiency:** Proficient in Google Workspace (Gmail, Google Calendar) and Microsoft Office (Word, Excel). Experience with legal practice management software is a strong plus.