Administrative Coordinator

Description

Job Objective: Ensure proper administration of the company's financial, material, and human resources, guaranteeing compliance with legal obligations, expense optimization, and business operational continuity. Candidate Profile (Requirements) Academic Background: Completed bachelor's degree in Business Administration, Accounting, Finance, Economics, or related disciplines in the economic-administrative field. Experience: 2 to 4 years in similar positions (administrative coordination, administrative management, etc.). Technical Knowledge: Proficiency in Microsoft Office and/or Google Workspace. (Advanced Excel is mandatory for projections and reports, pivot tables, logical formulas.) Knowledge of government procedures and permit management. Budget handling and control. Organized and goal-oriented follow-up. Key Functions and Responsibilities 1. Financial Management and Expense Control: Fixed and Variable Expense Control: Monthly monitoring of company expenditures to identify deviations and opportunities. Payment Forecasting (Cash Flow): Preparation of payment schedules and financial planning to ensure necessary liquidity. Accounts Payable: Scheduling, execution, and recording of timely and accurate payments to suppliers and service providers. 2. Supplier and Inventory Management: Negotiation: Identification, evaluation, and negotiation with suppliers to secure optimal credit terms, pricing, and quality. Inventory Control: Oversight of supplies and materials stock levels to prevent shortages or losses, ensuring timely supply to operational departments. 3. Legal and Regulatory Compliance (Government Affairs): Permits and Procedures: Responsible for managing, renewing, and maintaining validity of operating licenses, Civil Protection procedures, and other municipal or state permits required for operations in Puebla State and CDMX. 4. Personnel Management: Team Supervision: Coordination of activities and performance of support staff under supervision (administrative assistants). Competencies and Skills Strong organizational and planning abilities. Negotiation and decision-making skills. Integrity and confidential handling of information. Analytical thinking and results orientation. Leadership and personnel management. We Offer Salary: $13,000–$15,000 gross monthly, based on qualifications. Statutory benefits. Working hours: Monday to Friday, 8:00 AM to 5:00 PM; Saturdays, 9:00 AM to 1:00 PM. Work location: Puebla and CDMX. Salary: $13,000.00–$15,000.00 per month Workplace: On-site employment