Administrative Assistant

Description

Position Summary: We are seeking a proactive administrative assistant for a cookie manufacturing company, responsible for payment processing, reconciliations, and document management. Key Highlights: 1. End-to-end payment and reconciliation management. 2. Assistance with accounting documentation. 3. Contacting suppliers for invoice management. The company specializes in cookie manufacturing and is seeking a proactive administrative assistant to support these processes. Working hours: Monday to Friday, 8:00 AM to 5:30 PM / Saturdays, 8:00 AM to 2:00 PM. \*DAILY ENTRY OF PAYMENTS / TRANSFERS, CHECKS, AND CREDIT NOTES INTO THE MICROSIP SYSTEM \*ATTACHING PAYMENT SUPPLEMENTS IN THE MICROSIP SYSTEM \*PREPARING AND SUBMITTING TO YOUR SUPERVISOR THE MONTHLY PAYMENT SCHEDULING REPORT AND ENSURING THAT PAYMENT AMOUNTS ARE CORRECT, \*SUBMITTING TO YOUR SUPERVISOR INVOICES SCHEDULED FOR PAYMENT SO THEY CAN BE PROCESSED \*REVIEWING IN DETAIL ALL DOCUMENTATION SUPPORTING PAYMENTS \*CONDUCTING PERIODIC RECONCILIATIONS ON THE 15TH, 25TH, AND LAST DAY OF EACH MONTH FOR ALL EXPENDITURES FROM BANK STATEMENTS AGAINST RECORDS IN THE MICROSIP SYSTEM \*PREPARING DOCUMENTATION FOR PAYMENTS MADE DURING THE MONTH FOR SUBMISSION TO ACCOUNTING \*MONITORING RECEIPT OF INVOICES RELATED TO ADVANCE PAYMENTS \*CONTACTING SUPPLIERS WITH OUTSTANDING CREDIT NOTES OR PAYMENT SUPPLEMENTS TO ENSURE COMPLETION OF ALL TAX DOCUMENTATION AND PREVENT PAYMENT DELAYS Requirements * Minimum education: Higher education — Bachelor’s degree in Accounting or related field * 1 year of experience * Languages: Spanish * Age: between 22 and 40 years old * Skills: Honesty, Responsibility, Accounts Payable, Computer proficiency, Organizational communication Salary: $8,000\.00 \- $9,000\.00 per month Benefits: * Gym discount * Option for an indefinite-term contract * Cafeteria service * Company phone * Free uniforms Workplace: On-site employment