Executive Assistant to the Director

Description

Executive Assistant to the Director | Architecture Firm (CDMX) $16,000 to $18,000 + short-term growth About the firm: We are a Mexican architecture firm specializing in sustainable design, prefabricated systems, and customized projects. We operate with high standards of order, aesthetics, and execution. We seek to bring on board an Executive Assistant to the Director who will become a key member of the firm: a person with sound judgment, strong presence, and the genuine ability to support operations alongside the Director. --- The role: This is not a conventional administrative position. It is a strategic role requiring structure, operational intelligence, and the ability to represent the Director clearly, firmly, and professionally. The person in this role will be responsible for maintaining order, coordinating the team, and ensuring that internal and external communications reflect the firm’s standards. --- Key responsibilities - Comprehensive, judgment-based management of the Director’s agenda (prioritization, control, and operational decision-making) - Coordination of meetings with clients, suppliers, and internal team members - Drafting and managing formal communications on behalf of the Director - Timely and consistent follow-up on office and construction site pending items - Document control and organization (presentations, quotations, files) - Clear, structured, and firm transmission of instructions - Information filtering and access control to the Director --- Profile we seek - Minimum 2–4 years’ experience as an executive assistant or in a similar role - Impeccable communication skills (oral and written) - High level of organization and attention to detail - Firm, discreet, and professional demeanor - Ability to anticipate issues, resolve them, and take initiative without constant supervision - Excellent presence and client interaction skills --- Highly valued - Experience in architecture, construction, or related industries - Aesthetic judgment and sensitivity toward professional presentation - Experience coordinating teams or multiple concurrent workstreams - Interest in progressing into a role with greater responsibility -DIRECT INTERACTION WITH OPERATIONAL STAFF --- What we offer - Monthly salary of $18,000 to $20,000 (based on experience and profile) - Short-term growth into a strategic role within the firm - Direct collaboration with the Director - Active participation in the operations of a growing firm - A professional, structured, results-oriented environment --- Location: Tlalpan, Centro. CDMX Work modality: On-site Schedule: Full-time --- Candidates must accept an initial paid training and evaluation period of 5 business days at minimum wage Application If you match this profile, please send your CV along with a brief message explaining why you are the right person for this role. We seek someone who understands that this position is not merely supportive, but one of trust, judgment, and direct representation of the Director. Salary: $18,000.00 – $20,000.00 per month Application question(s): * What are you unwilling to tolerate in a job? * Which part of your most recent job did you tend to avoid? * Tell us about a workplace rule you disagreed with—and what you did about it. Education: * Completed bachelor’s degree (Desirable) License/Certification: * Standard Class A driver’s license (Mandatory) Willingness to travel: * 100% (Desirable) Workplace: On-site employment