Executive Assistant for Operations and Projects

Description

Job Summary: Executive Assistant for Operations and Projects who will provide comprehensive, confidential, and strategic assistance to the General Director, supporting agenda management, project oversight, and process auditing. Key Highlights: 1. Comprehensive, confidential, and strategic assistance to the General Director 2. Management and monitoring of key projects 3. Audit and improvement of administrative and academic processes **EXECUTIVE ASSISTANT FOR OPERATIONS AND PROJECTS** **Academic Qualifications:** Completed Bachelor’s degree in: * Administration * Accounting * Industrial Engineering * Economics * Finance *(or a related field)* * Excellent presentation skills **General Job Objective** To provide comprehensive, confidential, and strategic assistance to the General Director, supporting him/her in managing his/her schedule, personal matters related to his/her role, monitoring and control of personal and organizational projects, as well as auditing and improving administrative and academic processes—enabling him/her to focus on strategic decision-making and achieving institutional goals. **Experience** **Mandatory** * Minimum **3 to 5 years** in positions such as: * Executive assistant to senior management * Administrative coordinator * Management analyst * Internal auditor * Project management **Job Responsibilities** **Direct Assistance to the General Director** * Manage and organize the General Director’s schedule, prioritizing strategic commitments. * Follow up on personal and professional pending matters related to his/her role. * Coordinate meetings, appointments, and travel arrangements. * Prepare information, reports, and documentation for decision-making. * Serve as liaison between the General Director and various university departments. * Supervise procedures assigned by the General Directorate. * Request, compare, and follow up on quotations and suppliers. * Manage official documentation and relevant correspondence. * Collect and deliver documents or other materials when necessary. * Support external procedures before authorities or institutions. **Project Management and Monitoring** * Monitor projects assigned by the General Directorate. * Track progress, timelines, responsible parties, and goal achievement. **Process Audit and Control** * Review and audit administrative and academic processes. * Verify compliance with internal policies, procedures, and guidelines. * Document findings and present clear, executive-level reports. * Follow up on implementation of corrective actions. **Other Responsibilities** * Maintain absolute confidentiality regarding all handled information. * Anticipate the General Director’s needs. * Provide support during unforeseen situations with sound judgment and discretion. * Represent the General Director in specific assignments when delegated. **Special Job Conditions** * Access to sensitive and strategic information. * Flexible working hours according to the General Directorate’s needs. * High level of trust and responsibility. We Offer: **Employment Benefits:** * Statutory benefits * Mobile phone * Broadband internet support * Transportation allowance (if operational travel is required) * Tuition scholarship for studies at our Institution, extended to immediate family members Salary: 18,000 to 22,000 * Annual performance bonus up to one month’s salary upon 100% goal attainment by October each year. * Working Hours: Monday to Friday, 9 a.m. to 7 p.m., with a 2-hour lunch break from 2 p.m. to 4 p.m.; remote work, with possible requirement to attend the university regularly twice per week, Monday through Saturday; Saturdays from 8 a.m. to 3 p.m. Employment Type: Full-time Salary: $18,000.00 – $22,000.00 per month Work Location: On-site employment