Head of the Ladies’ Committee

Description

Position Summary: Administrative coordination, project management, and communications to support the Ladies’ Committee, with a focus on event organization and institutional engagement. Key Responsibilities: 1. Administrative coordination and executive support to the Chair of the Committee. 2. End-to-end event organization and logistics for the Ladies’ Committee. 3. Digital communication strategies and social media content management. **Education** Bachelor’s Degree in Administration **Experience** * Experience in administrative coordination, event planning, project management, and executive support. * Experience managing institutional social media accounts and preparing executive reports and presentations. * Preferred experience in civil society organizations, associations, or institutions with national presence. **Knowledge** * Event planning and logistics. * Budget administration and expense control. * Management of institutional social media accounts. * Preparation of executive presentations and reports. **Software** * Canva: Advanced * Adobe Suite: Intermediate * Microsoft Office: Advanced **Responsibilities** Administrative and executive support * Manage the schedule of the Chair of the Ladies’ Committee and coordinate travel logistics—including flights, accommodation, and transportation—for her participation in events and working meetings. * Prepare periodic reports on the activities and engagements of the Chair of the Ladies’ Committee. * Draft minutes, executive presentations, and official correspondence as supporting materials for meetings, campaigns, and institutional activities of the Committee. * \- Design, compile, and maintain up-to-date institutional databases and directories. Institutional coordination and outreach * Maintain ongoing coordination with Delegational Committees to ensure their participation and representation at events and activities organized by the Ladies’ Committee. * Establish, strengthen, and follow up on communications with allied foundations and institutions to manage, develop, and sustain projects promoted by the Committee. * Promote and facilitate collaboration agreements with foundations, institutions, and related organizations that contribute to achieving the objectives and programs of the Ladies’ Committee. Event planning and logistics * Support the planning, organization, and logistical execution of the General Assembly and regular sessions of the Ladies’ Committee. * Coordinate and supervise event and meeting logistics for the Committee—both in-person and virtual—ensuring appropriate planning and smooth implementation. Communications and content management * Plan, implement, and monitor content strategies for the Ladies’ Committee’s social media channels. * Monitor digital activity of Delegational Committees to enhance national reach and positioning of publications. * Manage and safeguard graphic assets and photographic galleries generated during the Ladies’ Committee’s events and activities. Administrative and financial management * Manage quotation processes, direct procurement, and inventory control of departmental supplies and materials. * Generate purchase orders, track transfers, and maintain administrative records of invoices arising from procurement of goods and services. * Assist in expense verification for preparation of financial reports and statements of results. * Operate and administer the bank terminal for processing and recording payments related to the Committee’s activities and events. **Required Competencies** * Strategic mindset * Time management * Working under pressure * Planning and organization * Monitoring and control * Problem solving * Emotional intelligence * Professional ethics * Efficiency * Effective communication Employment type: Full-time Salary: $20,000.00 \- $25,000.00 per month Benefits: * Savings fund * Company parking * Option for indefinite-term contract * Grocery vouchers Work location: On-site employment