Administrative Operations Assistant

Description

Position Summary: An operational professional responsible for controlling, tracking, and executing service payments and contracts, insurance management, and tax support. Key Responsibilities: 1. Manage and monitor monthly utility billing and payments 2. Maintain the master supplier registry up to date 3. Coordinate telephone line activations and adjustments An operational professional responsible for controlling, tracking, and executing service payments and contracts, supporting insurance and bond management, and assisting with compliance of state tax obligations. Responsibilities · Manage and monitor monthly utility billing and payments; verify charges, handle discrepancies, and maintain autopay where applicable. · Maintain the master supplier registry (Excel or system) up to date, including access credentials, passwords, and contracts. · Coordinate telephone line activations and adjustments with AT&T; review and report monthly billing and potential overages. · Coordinate with the insurance agency for documentation preparation and annual renewal. · Execute and document monthly Sales & Use Tax payments for assigned dealers; record Property Tax and other annual tax payments. Escalate incidents to supervision and maintain a pending items log; prepare simple monthly expense reports per store. Employment Type: Part-time Salary: $16,000.00 - $18,000.00 per month Expected Hours: 40 per week Benefits: * Sick days * Additional vacation days or paid leave Work Location: Hybrid remote at Kalos Guadalupe, N.L.