Project Administrative Assistant

Description

Position Summary: Comprehensively coordinate all departments involved in projects, optimize costs, control invoicing, and ensure timely delivery in accordance with technical specifications. Key Highlights: 1. Integrated coordination of industrial projects 2. Supply project administration 3. Document management and cost optimization A Mexican company with over 35 years of experience, dedicated to meeting project execution needs across various industrial sectors, offering comprehensive solutions including design, procurement, manufacturing, construction, testing, maintenance, commissioning, and rental of process equipment and industrial plants. Therefore, we are seeking to add the following role to our team: **Project Administrative Assistant.** **Objective:** To comprehensively coordinate departments involved in supply-related projects, optimize costs, control invoicing, minimize cost overruns, and ensure on-time, on-specification delivery per project technical requirements. **Minimum Education:** (Industrial Engineering or Business Administration) recent graduate or incomplete degree. **Requirements:** Valid driver's license and ability to operate a standard vehicle. Willingness to travel frequently. **Main Responsibilities:** 1\. Prepare the project communication matrix. 2\. Verify that project documentation (contracts, purchase orders, minutes) is up-to-date and properly signed in the project folder. 3\. Manage cancellation, issuance, and endorsements of surety bonds. 4\. Archive project documents in physical folders. 5\. Screen and forward incoming telephone calls. 6\. Provide requested information to internal users. 7\. Administer supply projects. * Review the contract and price sheet. * Compare quoted items against contractual requirements. * Coordinate with the project leader regarding supply procurement. * Coordinate with procurement, as applicable, for importation of supplies and delivery to the client’s warehouse. * Coordinate with human capital, logistics, and the client for access during delivery. * Invoice the project upon completion of client-defined milestones. **We Offer** Competitive salary based on experience 5% savings fund Statutory benefits Work location: Xiomali Light Rail Station Working hours: Monday to Friday, 7:00 AM to 5:00 PM Salary: $1\.00 per month Benefits: * Salary increases * Savings account Application Question(s): * What are your monthly salary expectations? License/Certification: * State-issued driver's license (Mandatory) Willingness to travel: * 75 % (Mandatory) Workplace: On-site employment