Project Administrative Assistant

Description

Job Summary: Comprehensively coordinate departments involved in projects, optimize costs, control invoicing, and ensure timely delivery in accordance with technical specifications. Key Responsibilities: 1. Integrated coordination of projects and involved departments. 2. Management of project documentation, bonds, and supplies. 3. Collaboration with internal and external teams to ensure successful deliveries. A Mexican company with over 35 years of experience, dedicated to meeting Project Execution needs across various industrial sectors, offering Integrated Solutions for Design, Procurement, Manufacturing, Construction, Testing, Maintenance, Commissioning, and Leasing of Process Equipment and Industrial Plants. Therefore, we are seeking to integrate into our team: **Project Administrative Assistant.** **Objective:** To comprehensively coordinate departments involved in supply projects, optimize costs, control invoicing, minimize cost overruns, and ensure on-time, in-full delivery according to the technical specifications required by the projects. **Minimum Education:** (Industrial Engineering or Business Administration) recent graduate or incomplete degree. **Requirements:** Valid driver's license and ability to operate a standard transmission vehicle. Willingness to travel frequently. **Main Responsibilities:** 1\. Prepare the project communication matrix. 2\. Verify that project documentation (contracts, purchase orders, minutes) is up-to-date and duly signed in the project folder. 3\. Manage cancellation, issuance, and endorsements of bonds. 4\. File project documents in physical folders. 5\. Screen and forward incoming phone calls. 6\. Provide requested information to internal users. 7\. Administer supply projects. * Review the contract and price sheet. * Compare quoted items against contractual requirements. * Coordinate with the project leader regarding procurement of supplies. * Coordinate with procurement, as applicable, for importation of supplies and delivery to the client’s warehouse. * Coordinate with Human Capital, Logistics, and the client for access during delivery. * Invoice the project upon completion of client-defined milestones. **We Offer** Salary commensurate with experience. 5% savings fund. Statutory benefits. Work location: Xiomali Light Rail Station. Working hours: Monday to Friday, 7:00 AM to 5:00 PM. Salary: $1\.00 per month. Benefits: * Salary increases. * Savings account. Application Question(s): * What are your monthly salary expectations? License/Certification: * State-issued driver's license (Mandatory). Willingness to Travel: * 75 % (Mandatory). Work Location: On-site employment.