Administrative Assistant

Description

Position Summary: We are seeking a proactive and detail-oriented professional to manage administration, basic finance, and operations, ensuring smooth billing processes, accounting closings, and executive scheduling. Key Responsibilities: 1. Manages billing and collections tracking 2. Prepares documentation for monthly accounting closings 3. Manages executive schedule and communications We seek a proactive and detail-oriented professional to take charge of the company’s administrative, basic financial, and operational management. The primary function will be to ensure uninterrupted billing processes, accounting closings, and executive scheduling, serving as the key liaison between management, clients, and the accounting team. Main Responsibilities * **Financial Management and Billing:** * Issuance and control of electronic invoices, credit notes, and payment supplements. * Collections tracking and reconciliation of received payments. * Management of accounts payable and scheduling of supplier payments. * **Accounting Closings:** * Preparation and organization of documentation for monthly closings (expenses, revenues, account statements). * Classification of tax receipts and direct coordination with external accounting firm. * Petty cash control and expense report legalization. * **Executive Assistance (Personal Schedule):** * Comprehensive schedule management: meeting scheduling, reminders, and priority handling. * Travel arrangements, event logistics, and reservations. * Communication filtering (emails, calls) and reception of high-level visitors. * **General Administration:** * Office supply inventory control. * Maintenance of updated and secure physical and digital files. * **Multitasking:** Ability to switch between rigorous accounting tasks and the flexibility required for personal scheduling. * **Attention to Detail:** Zero tolerance for errors in billing and missed deadlines. * **Self-Management:** Ability to anticipate management needs without constant supervision Salary: $8,000.00 - $10,000.00 per month Work Location: On-site employment