Job Summary: Administrative and operational support to ensure order, continuity, and quality in managing internal activities. Key Highlights: 1. Manages schedules, appointments, and communications professionally. 2. Organizes physical and digital files confidentially. 3. Supports general administrative tasks for area operations. **Opening:** *Administrative Secretary / Administrative Assistant* **Job Purpose:** To provide administrative and operational support to ensure order, continuity, and quality in managing internal activities: scheduling, documentation, communication, information control, and logistical coordination. **Main Responsibilities:** * Manage schedules, appointments, meetings, and reminders for executive and/or administrative teams. * Prepare and track administrative documentation (letters, minutes, reports, purchase requisitions). * Receive and route communications (email, phone calls, messages) with professional courtesy. * Organize physical and digital files with version control and confidentiality. * Coordinate meeting logistics (rooms, videoconferences, materials, confirmations). * Support invoicing/purchase orders/document receipt (if applicable). * Manage office supplies inventory and supplier relations (quotations, purchases, follow-up). * Enter and update databases (clients, suppliers, contracts, inventories, etc.). * Support general administrative tasks facilitating area operations. **Requirements (based on competencies):** * Education: **Completed high school diploma** or **technical degree** (preferred). * Experience: **Minimum 1 year** in administrative or assistant roles (preferred). * Proficiency with tools: **Office/Google Workspace** (Docs/Word, Sheets/Excel, Calendar), email, and videoconferencing. * Appropriate writing and spelling skills. * Ability to organize, prioritize, and follow up effectively. Note: Candidates with equivalent experience—regardless of formal education—will be considered. **Key Competencies:** * Organization and attention to detail. * Clear communication and professional demeanor. * Handling of confidential information and discretion. * Proactivity and problem-solving ability. * Teamwork and service orientation. * Time management and task follow-up. **Performance Indicators (examples):** * Timeliness of response and follow-up. * Orderliness and accessibility of files/documentation. * Accuracy in records and reports. * Effective scheduling and meeting coordination. * Quality of internal/external communication and service. Employment Type: Full-time, Probationary Period Contract Duration: 3 months Salary: $12,000.00 – $14,000.00 per month Benefits: * Life insurance * Company-provided mobile phone * Complimentary uniforms Work Location: On-site