Administrative Assistant

Description

Position Summary: We are seeking a Document Control Administrative Assistant to manage and track employee documentation processes for various clients, ensuring timely document recovery and full traceability. Key Highlights: 1. Document administration and control for employees across multiple clients. 2. Proactive administrative follow-up to recover documents. 3. Management of databases, reporting, and electronic signature platforms. **We are hiring!** **Document Control Administrative Assistant** ---------------------------------------- We seek talent with strong organizational skills, customer focus, and passion for administrative processes. If you enjoy working with documentation, tracking, and engaging with multiple clients, this position is for you. **Position Objective** ----------------------- To administer and monitor **employee document control processes** for various clients, ensuring timely recovery of signed documentation, accurate file traceability, and consistently professional service. **Required Education** ----------------------- * Bachelor’s degree in **Business Administration**, **Business Management**, **Human Capital Management**, or related field. **Work Experience** ----------------------- * Document administration and control. * Administrative follow-up with clients for document recovery. * Database and reporting management. * Direct client interaction and follow-up on pending items. **Technical Knowledge** -------------------------------- * Administrative processes for **file control**. * Intermediate **Excel** (database management and tracking). * Physical and digital document organization and storage. * Use of **electronic signature platforms** (preferably Doc2Sign or similar). * Preparation of client-specific reports. **Main Responsibilities** ------------------------- * Registration and control of employee **onboarding and offboarding**. * Tracking of contracts and documentation sent for signature. * Sending and monitoring via electronic signature platform. * Active recovery of pending documentation. * Preparation of individual and general reports. * Physical and digital file storage. * Direct coordination with clients to collect signatures and documents. * Internal administrative management related to signature processes. * In-person client visits when required. **Key Skills** --------------------- * Organization and high-level follow-up. * Service orientation. * Clear and assertive communication. * Persistence in document recovery. * Attention to detail. * Ability to manage multiple clients simultaneously. **Location:** Near Los Cubos Zapopan or Hard Rock Hotel **Schedule:** Monday to Friday, 9:00 AM – 6:00 PM **Salary:** $12,000 monthly gross \| Biweekly payment **Benefits:** Statutory and above-statutory benefits **Interested?** ----------------- Send us your CV as an attachment