Female Executive Assistant (Merida) - Ga

Description

Job Summary: We are seeking an Operations Executive Assistant to provide operational and administrative support in event execution, supplier coordination, and administrative follow-up. Key Highlights: 1. Operational and administrative support for events. 2. Comprehensive coordination with suppliers and attendees. 3. Creation of simple event materials. Position: Operations Executive Assistant Work Mode: On-site (office) Working Hours: 40 hours per week Position Objective Provide operational and administrative support to ensure the smooth execution of events, supplier coordination, material preparation, operational communication, and administrative follow-up for EO Merida and EO Accelerator, under the supervision of the Operations Director. Main Responsibilities Event Operations and Logistics Pre-, during-, and post-event coordination. Registration, badge issuance, basic setup, and pending task tracking. Logistical coordination with venues, suppliers, and attendees. Suppliers and Reservations Requesting and tracking quotations. Comparative analysis of options and service reconfirmation. Reservation coordination and operational follow-up. Operational Design and Materials Creation of simple materials: invitations, badges, programs, presentations, and publications. Coordination of printing and material delivery. Updating internal platforms and organizational files. Administration and Control Purchase orders, invoicing, reimbursements, and document control. Organization of evidence, files, and administrative follow-up. Support for EO Accelerator Tracking agendas, minutes, agreements, and key dates. Coordination of meetings, workshops, and events. Communication and follow-up with members and prospects. Ideal Profile Highly organized and proactive individual. Excellent follow-up skills and attention to detail. Clear communication and professional conduct with suppliers and members. Basic graphic design and PowerPoint skills. Ability to work under supervision and with a sense of urgency. Success Indicators Events organized without disruptions. Materials and reservations delivered on time. Timely follow-up on pending tasks and administrative processes. Efficient document organization and control.-Requirements- Minimum Education: Higher Education – Bachelor's Degree 2 years of experience Age: between 28 and 40 years Keywords: helper, assistant, auxiliary, aux, assistant, helper, aide