Notarial Legal Assistant

Description

Job Summary: Support the drafting, review, and analysis of notarial acts and procedures, ensuring regulatory compliance and efficiency in deed execution. Key Highlights: 1. Coordination of communication with notaries and related institutions. 2. Review and preparation of legal instruments and official documents. 3. Specialized technical and legal advisory services in notarial matters. Join ORVE Group as Notarial Legal Assistant Requirements Bachelor's degree in Law. Specialization in notarial, registry, and administrative law (preferred). Minimum 1 year of experience in roles related to notarial activities, drafting and reviewing legal instruments, legal advisory, or coordination with notary offices. Job Objective Support the drafting, review, analysis, and interpretation of notarial acts and procedures through specialized technical and legal advisory services in notarial matters. Ensure regulatory compliance and assist in implementing policies, guidelines, and technical criteria for notarial functions, so that the notarial deed execution process for each and every transaction required by the company is efficient, timely, and compliant with current regulations and internal timelines and procedures of the Department and the Shareholders’ Assembly, thereby providing legal security and accuracy. Required Skills Extensive knowledge of the notarial legal framework. Comprehensive understanding of the deed execution process, cadastral and registry procedures, and notarial documentation. Proficiency in document and client file management systems. Exceptional attention to detail and ability to track multiple processes. Negotiation skills, conflict resolution, and teamwork. Organization, workload management, and performance under pressure. Decision-making and conflict resolution abilities. Professional ethics, confidentiality, and accountability. Interpersonal skills. Excellent customer service orientation. Outstanding verbal and written communication skills. Attention to detail and ability to manage multiple tasks simultaneously. Proficiency in CRM systems, electronic signature platforms, and Microsoft Office suite. Main Responsibilities Coordinate communication between the company, notaries, and various related institutions, as well as supervise processes with each of them. Review case files, public instruments, and legal documents to verify compliance with current regulations. Draft and review notarial deeds containing various legal acts, and follow up until registration with the Public Registry and Cadastre, and delivery to the applicant (where applicable). Timely request and payment of taxes generated by transactions formalized before notary offices. Timely request and payment of fees and other charges required for registration of respective legal acts with the Public Registry and Cadastre, where applicable. Verify proper collection and safekeeping of legal documentation from clients and involved parties prior to submission to various institutions and notary offices. Identify errors or omissions and issue observations regarding notarial draft documents. Propose guidelines, templates, or procedural improvements for the department. Maintain updated databases related to notarial acts. Resolve legal observations issued by administrative institutions such as the Cadastre, Public Registry, and Municipal Treasury offices. Provide notarial advisory services to clients and internal staff. Perform other tasks assigned by the Notarial Legal Coordinator, Deed Execution Legal Coordinator, Deed Execution Legal Manager, and Senior Legal Manager. We Offer Monthly gross salary: $9,451.20 Monthly bonus for project completion Monthly bonus for registration in the Public Registry Statutory benefits Life insurance Minor medical expense insurance And more! Work schedule: Monday to Thursday, 8:30 AM to 5:30 PM; Friday, 9:00 AM to 5:00 PM Work location: Campestre Neighborhood, Mérida, Yucatán. -Requirements- Minimum education: Higher education – Bachelor’s degree 1 year of experience Age: 18 years or older Knowledge: Notarial law, contract drafting, legal expertise, Excel macros, Microsoft Office Driver’s license: Class A Keywords: assistant, helper, aide, auxiliary, legal, juridico, lawful