Administrative Assistant for Administrative Control and Validation

Description

Job Summary: Ensure the accuracy and authenticity of operational and financial information through systematic record review and adherence to internal protocols. Key Highlights: 1. Review and verification of operational and financial documentation. 2. Identification of discrepancies and compliance assurance with regulations. 3. Maintenance of clean records and numerical analysis. **1. Job Objective** Ensure the accuracy and authenticity of operational and financial information through systematic record review, guaranteeing that each transaction strictly complies with internal protocols and the organization’s quality standards. **2. Key Responsibilities** * **Document Matching and Verification:** Meticulously review that physical supporting documents match digital records in the ERP system (e.g., SICAR) at 100%. * **Discrepancy Identification:** Detect and report deviations in inventories, cash flows, or laboratory service records before they impact the end customer. * **Process Traceability:** Track the "document trail" from its origin to final archiving to confirm no links are missing in the chain of command. * **Regulatory Compliance Assurance:** Validate that calibration and service files meet both formal and substantive requirements stipulated by the quality management system. * **Maintenance of Clean Records:** Clean databases to eliminate duplicate entries and data entry errors that could bias decision-making. **3. Technical Competencies (Hard Skills)** * **ERP System Proficiency:** Ability to navigate and extract historical movement reports. * **Advanced Excel Skills:** Use of pivot tables and logical functions ($IF, VLOOKUP, COUNTIF$) for large-scale data cross-referencing. * **Document Management:** Logical and sequential file organization for immediate retrieval. * **Numerical Analysis:** Ability to detect unusual patterns or mathematical inconsistencies in expense or sales reports. **4. Interpersonal Competencies (Soft Skills)** * **Extreme Attention to Detail:** Capacity to sustain focus during repetitive review tasks without loss of visual acuity. * **Integrity and Ethics:** Responsible handling of sensitive information and objective reporting of findings without personal bias. * **Critical Thinking:** Not merely recording data, but questioning the logic underlying administrative transactions. * **Assertive Communication:** Ability to professionally and solution-oriented identify errors or omissions. Employment Type: Full-time Salary: Starting at $14,000.00 per month Work Location: On-site employment