Site Administrative Assistant

Description

Job Summary: This Site Administrative Assistant position aims to ensure administrative control by managing incidents, personnel, documentation, expenses, and suppliers on site, thereby guaranteeing operational order and communication. Key Highlights: 1. Manages incidents, personnel, documentation, expenses, and suppliers on site. 2. Ensures operational order and compliance with internal processes. 3. Coordinates communication with corporate departments. **Construction-sector company, specializing in nationwide construction project execution, seeks:** **Site Administrative Assistant** **Job Objective:** To ensure proper administrative control of the construction site through management of incidents, personnel support, documentation, expenses, suppliers, and reporting—guaranteeing operational order, compliance with internal processes, and effective communication with corporate departments. **Job Offer:** * **Monthly Salary:** $14,000\.00 net MXN per month \+ Statutory Benefits. * **Work Modality:** On-site * **Working Hours:** * Monday to Friday, 8:00 a.m. to 6:00 p.m. * Saturdays, 8:00 a.m. to 1:00 p.m. * **Work Location:** Tepatlaxco de Hidalgo, Puebla. **Requirements:** * Bachelor’s degree in Administration or related field. * Prior experience in administrative functions—INDISPENSABLE IN THE CONSTRUCTION SECTOR. * Experience managing incident tracking and documentation. * Strong organizational skills, information tracking, and control capabilities. * Availability to work on-site (at construction sites). **Desirable Knowledge:** * Personnel attendance and incident tracking. * Preparation of payroll previews (prenómina). * Management of physical and digital files. * Expense control and petty cash management. * Purchase order management. * Procurement system operation. * Invoice and supplier documentation tracking. * Preparation of administrative reports. * Coordination with corporate departments (HR, Payroll, Accounting, Procurement). **Main Responsibilities:** * Record and track purchase orders. * Monitor site personnel attendance (entries, exits, tardiness, absences). * Consolidate incidents and prepare weekly payroll previews (overtime, leave requests, medical leaves). * Compile, update, and safeguard personnel files (physical and digital). * Control and archive key site documentation (contracts, logs, reports, delivery notes). * Administer petty cash and record site expenses with supporting documentation. * Receive, validate, and track supplier invoices and documentation. * Prepare periodic administrative reports (attendance, incidents, expenses, status). * Coordinate information and requests with corporate departments (HR, Payroll, Accounting, Procurement). * Manage requisitions and control administrative supplies for the site (stationery, forms, reports). * Control access for personnel, suppliers, and visitors, maintaining updated records. Employment Type: Full-time Salary: $14,000\.00 per month Application Question(s): * What is your expected net monthly salary? * Do you have administrative experience within construction-sector companies? If yes, how many years? * Are you available to work on-site (at construction sites)? Work Location: On-site employment