School Records Assistant

Description

**Position: School Records Assistant** An **educational institution** is seeking a **School Records Assistant** to provide operational, administrative, and regulatory follow-up to school processes related to evaluation, academic recordkeeping, and documentary compliance with educational and labor authorities. **Position Objective** To ensure proper control, monitoring, and updating of academic and administrative processes related to evaluations, grade entry, file compilation, and institutional procedures before competent authorities—thereby contributing to institutional order, regulatory compliance, and operational efficiency of the school. **Essential Requirements** * Minimum education level: **Completed bachelor’s degree** in fields related to education, administration, pedagogy, school management, or similar. * Demonstrable experience in **school records management**, preferably in **primary and secondary education**. * Experience in **entering and tracking grades** on official **SEP** platforms. * Experience in compiling, reviewing, and safeguarding **staff personnel files** and institutional documentation to meet requirements of **SEP** and **STPS**. * Availability to conduct **in-person procedures at the SEP office in Xalapa**. * Ability to interact professionally with **teachers, academic coordinators, school leadership, and administrative staff**. * Proficient use of computer tools and office software. * Strong organizational, monitoring, and document-control capabilities. **Main Responsibilities** * Monitor the **evaluation calendar** for assigned educational levels. * Supervise and ensure timely submission of **grades** by teaching staff. * Perform **grade entry** into official **SEP** platforms, ensuring accuracy, timeliness, and consistency of recorded information. * Identify inconsistencies, omissions, or delays in evaluation processes and promptly report them to the relevant departments. * Compile, update, review, and safeguard **employee files**, in accordance with institutional and regulatory requirements. * Track documentation required for compliance with **SEP** and **STPS**. * Support preparation, organization, and submission of documentation for **inspections, official requests, or formal procedures**. * Carry out **administrative procedures at the SEP office in Xalapa**, when necessary. * Maintain consistent and effective communication with **teachers and academic coordinators** to ensure adherence to deadlines, procedures, and guidelines. * Assist with other school records, archiving, administrative monitoring, and document verification tasks as assigned. **Schedule and Conditions** * **Full-time position** * Statutory benefits * **Vacation entitlement exceeding statutory minimums** * Job stability * Integration into an organized, professional, and collaborative school environment **Desired Profile** We seek a candidate who is: * Highly organized and detail-oriented * Responsible and punctual * Skilled at tracking processes and critical deadlines * Professional, firm, and courteous in interpersonal interactions * Capable of working under pressure during academic or administrative closing periods * Discreet and trustworthy in handling institutional and personal information * Proactive in resolving administrative issues without unnecessary bureaucratic drama **Desirable Qualifications** * Prior experience in private educational institutions. * Familiarity with official basic education school processes. * Knowledge of documentary requirements set by educational and labor authorities. * Experience supporting audits, inspections, or document reviews. **Important Note** This position requires a person strongly oriented toward **order, regulatory compliance, timely follow-up, and collaborative work**, as their role directly impacts the institution’s formal academic operations. Salary: $9,500.00 – $10,000.00 per month Benefits: * Employee discount * Option for an indefinite-term contract * Additional vacation days or paid leave Application Question(s): * Have you entered grades into official SEP platforms for primary, secondary, and high school? * Do you have experience managing teacher and administrative files? Workplace: On-site employment