Event Coordination Assistant

Description

Job Summary: Coordinate and execute the end-to-end operation of corporate events, conventions, and business tours, managing logistics, vendors, and internal relationships to ensure a high-level experience. Key Highlights: 1. Participation in national-level projects and events. 2. Professional development. 3. Excellent work environment. Job Objective Support the coordination and execution of end-to-end operations for corporate events, conventions, training sessions, and business tours, ensuring a high-level experience through efficient logistical and administrative management, as well as appropriate relationships with vendors and internal clients. · Key Responsibilities Plan, coordinate, and supervise logistics for corporate and business events. Manage relationships and negotiations with vendors for: Accommodation Catering Transportation Audio, video, and lighting Production and setup Complementary services Request and compare quotations to ensure optimal cost-benefit ratio. Develop timelines and closely monitor each event phase. Supervise setup, operation, and teardown. Coordinate accommodation, transportation, and guest/attendee services. Track contracts, payments, invoicing, and budget control. Resolve operational issues during events. Coordinate promotional materials, signage, and logistical requirements. Maintain constant communication with various internal departments and external vendors. Prepare post-event reports and evaluations. Required Profile Education Bachelor’s degree in: Marketing Communication Tourism Public Relations Administration or a related field. Experience Minimum 1 year in: Corporate event coordination Event logistics and operations Vendor management Organization of conventions, training sessions, or business tours · Knowledge and Skills Technical Logistics planning Vendor negotiation Budget administration Administrative control and invoicing Proficiency in Excel and digital tools Itinerary and timeline development Competencies Organization and attention to detail Excellent communication skills Negotiation ability Problem-solving skills Ability to work under pressure Proactivity Service orientation Multitasking ability · Additional Requirements Willingness to travel. Flexible working hours. Valid driver’s license (desirable). Intermediate English (desirable). · We Offer Competitive salary Benefits exceeding statutory requirements Professional development Excellent work environment Participation in national-level projects and events. -Requirements- Minimum education: Higher education – Bachelor’s degree 1 year of experience Willingness to travel: Yes Keywords: assistant, helper, auxiliary, aux, assistant, helper, aide, events