Executive Assistant

Description

Summary: This Executive Assistant role provides comprehensive administrative support to management and staff within a manufacturing complex, managing agendas, coordinating meetings, and handling various operational tasks. Highlights: 1. Supports management and staff in a manufacturing environment 2. Manages agendas, coordinates meetings, and organizes events 3. Handles administrative tasks and travel arrangements **Job Posting Title** Executive Assistant**Job Description Summary** Bachelor’s degree in Administration, Psychology, Industrial Relations, or a related field. Minimum of 2 years of experience as an Executive or Administrative Assistant. Advanced proficiency in Microsoft 365 Applications, and ERP systems (Oracle). Knowledge of IATF 16949\. Advanced or intermediate English REQUIRED.**Job Description:** The main responsibilities of the Executive Assistant are focused on providing administrative support to Management and Staff at our plant located in the FIPASI Industrial Park, within our manufacturing complex in Silao, Guanajuato, Mexico. Key responsibilities include: * Manage the Site Manager’s agenda. * Ensure timely delivery of reports requested by the Site Manager. * Handle important documents requiring signatures. * Schedule and coordinate meetings with Staff, Clients, and Suppliers. * Properly manage office equipment, materials, and IT resources. * Receive and distribute documents for authorization. * Enter purchase requisitions into the ORACLE system. * Control travel request forms (“TRAVEL REQUEST”): receipt, approval, and delivery to the requester. * Organize Operations Reviews (presentations, catering services, etc.). * Coordinate plant visits (lodging arrangements, transportation, meeting organization, and administrative matters). * Organize special events for Staff (team\-building events, year\-end events, etc.). * Manage travel arrangements for the Site Manager (flight, hotel, and car rental reservations). * Prepare travel expense reports. * Maintain close communication with Staff regarding the Site Manager’s requests and notifications, and vice versa. * Maintain close communication with Corporate regarding the Site Manager’s requests and notifications, and vice versa. * Maintain and distribute the Site Manager’s files, report and documents, updating whenever necessary. * Manage meeting rooms. * Procure necessary items for the cafeteria, stationery, personal protective equipment, etc. * Properly manage the assigned budget for expenses. * Coordinate preventive and corrective maintenance for Executive Offices. * Support the design and implementation of strategies and activities aimed at achieving Management objectives. **Required Skills and Education** * Attention to detail * Sense of urgency * Responsibility * Problem\-solving skills * Negotiation skills * Analytical thinking **About AAM:** As a leading global Tier 1 Automotive and Mobility Supplier, AAM designs, engineers and manufactures Driveline and Metal Forming technologies to support electric, hybrid and internal combustion vehicles. Discover how we’re Bringing the Future Faster at AAM.com. AAM no discriminará contra ninguna persona ni solicitante de empleo por motivo de edad, raza, color, género, religión, peso, estatura, estado civil, orientación sexual, historial genético o información, identidad o expresión de género, discapacidad, origen nacional u otra característica protegida por la ley. AAM tomará medidas para garantizar que las personas sean tratadas por igual durante el empleo o proceso. En AAM valoramos la diversidad en nuestra fuerza de trabajo, nuestros clientes, consumidores, visitantes y la existencia de similitudes y diferencias, tanto las visibles como aquéllas que no podemos ver. Las personas que trabajan para AAM contribuyen con una perspectiva única que es resultado de los atributos de diversidad. Si requieres algún ajuste razonable para la posición mencionada puedes notificarlo a tu reclutadora o reclutador. Para obtener más información, visite AAM.com.